Construction Project Admin – Documentation & Compliance

Abbott; Cedar Rapids (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Layton Construction is seeking an administrative professional to support construction project teams. You will handle contracts, POs, pay requests, and legal docs, ensuring compliance and organized filing systems. The role requires strong MS Office skills, 2+ years of experience, and excellent communication.

You will also coordinate with subcontractors, assist in onboarding, and manage project documentation and CMiC workflow with precision and reliability.

Qualifications

• Typing speed minimum 50 wpm and strong basic computer skills.
• At least 2 years’ secretarial or administrative experience.
• Proficient with Microsoft Office applications and creating/editing legal documents.
• Excellent written and verbal communication and strong organizational skills.
• Ability to manage multiple tasks and priorities effectively.

Responsibilities

• Champions Layton Way by delivering predictable outcomes for teams and customers.
• Prepare and organize contracts, purchase orders, notices, warranties, and closeout docs.
• Assist in subcontractor prequalification and safety/financial reviews.
• Maintain organized filing system and ensure proper use.
• Disburse payments to compliant subcontractors after approvals.
• Administer contracts and CMIC workflow; monitor subcontract change orders.
• Draft, transmit, and file correspondence; coordinate project milestones.

Skills

Typing 50 wpm

MS Word

MS Excel

MS PowerPoint

MS Outlook

Legal document editing

Written and verbal communication

Organization and filing systems

multitasking & prioritization

Team player

Education

High school diploma or equivalent

Post high school admin training

Tools

CMiC workflow

eSign

Job description

Layton Construction is seeking an administrative professional to support construction project teams. You will handle contracts, POs, pay requests, and legal docs, ensuring compliance and organized filing systems. The role requires strong MS Office skills, 2+ years of experience, and excellent communication.

You will also coordinate with subcontractors, assist in onboarding, and manage project documentation and CMiC workflow with precision and reliability.