Construction Project Admin & Compliance Specialist

STO Building Group Careers; Cedar Rapids (IA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer 1

Life & AD&D Insurance

Paid time off

Paid holidays

Job summary

Layton Construction is seeking an organized Administrative Assistant to support project teams in Cedar Rapids. You will manage contracts, orders, and owner payments while maintaining rigorous filing and compliance. Strong MS Office skills and 2+ years of admin experience in construction are preferred.

Join a team that values accuracy, safety, and teamwork, handling multi-tasking with professional communication and a proactive attitude toward tasks and deadlines.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook and able to create and edit legal documents and spreadsheets using each application.
• Excellent written and verbal communication skills.
• Excellent organization skills; develops systems to access information efficiently.
• Ability to multitask and establish priorities.
• Team player; collaborates to help others achieve goals.
• Ability to perform duties safely, with or without accommodation.
• Construction company experience preferred.
• Knowledge of Layton Construction methods preferred.
• One to two years post high school admin assistant training preferred.

Responsibilities

• Champions “The Layton Way” by delivering predictable outcomes for internal and external teams and customers.
• Ensures honesty, unity, safety, and quality of work in all tasks.
• Assembles and prepares contracts, purchase orders, owner pay requests, and related documents.
• Supports project buyout by verifying subcontractor prequalification.
• Maintains organized filing system and ensures proper use.
• Performs periodic audits of contract documents and change orders.
• Prepares meeting agendas and transcribes minutes as directed.
• Ensures timely responses from subcontractors for paperwork.
• Maintains project compliance items required by owner and Layton contract.
• Disburses payment to compliant subcontractors with approval.
• Assists in OCIP/CCIP program administration and maintains related documents.
• Manages contracts, purchase orders, and CMiC workflow including eSign.
• Prepares and issues change orders for extra work.
• Coordinates milestones planning (permits, groundbreaking, closeout).
• Drafts and files correspondence.
• Performs other related duties as assigned.

Skills

Typing 50 wpm

Multitasking

Team player

Communication

Organization

Secretarial exp

MS Office

Education

High school diploma

Admin assistant training

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking an organized Administrative Assistant to support project teams in Cedar Rapids. You will manage contracts, orders, and owner payments while maintaining rigorous filing and compliance. Strong MS Office skills and 2+ years of admin experience in construction are preferred.

Join a team that values accuracy, safety, and teamwork, handling multi-tasking with professional communication and a proactive attitude toward tasks and deadlines.