Construction Admin & Contracts Specialist

Layton Construction; Cedar Rapids (IA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer‑m

Paid time off

Paid Holidays

Pre-tax Parking/Public Transportation

Job summary

Layton Construction in Cedar Rapids, IA is seeking an experienced Administrative Assistant to support project teams. You will manage documentation, fileable records, minutes, and correspondence to ensure efficient project closeout and daily operations.

Key responsibilities include organizing filing systems, coordinating with subcontractors for paperwork, and maintaining CMiC workflow updates under project team guidance. Strong MS Office skills and clear communication are essential.

Qualifications

• Must have strong typing and document management skills.
• Proficient in MS Office and able to create/edit legaldocuments and spreadsheets.
• Excellent written and verbal communication and organization skills.
• Ability to handle multiple tasks and prioritize.

Responsibilities

• Assembles, compiles, and maintains project documentation: contracts, POs, owner pay requests, bonds, notices of commencement, warranties, O&M manuals, and as‑builts for closeout.
• Monitors and enforces compliance with legal/insurance paperwork.
• Assists in buyout by verifying subcontractor prequalification and safety/financial review.
• Maintains organized filing system and ensures proper use by project team.
• Prepares agendas, transcribes minutes, and drafts/circulates correspondence.
• Ensures timely responses from subs for paperwork and administers CMiC workflow.

Skills

Typing 50 wpm

MS Word/Excel/PowerPoint/Outlook

Verbal & written communication

Organization/filing systems

Multitasking

Team player

Education

High school diploma or equivalent

1–2 years admin training preferred

Tools

CMiC

Job description

Layton Construction in Cedar Rapids, IA is seeking an experienced Administrative Assistant to support project teams. You will manage documentation, fileable records, minutes, and correspondence to ensure efficient project closeout and daily operations.

Key responsibilities include organizing filing systems, coordinating with subcontractors for paperwork, and maintaining CMiC workflow updates under project team guidance. Strong MS Office skills and clear communication are essential.