Construction Project Admin, Detail‑Oriented & Reliable

Layton Construction; Atlantic City (NJ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

401(k) retirement plan with employer "

Long-term Disability Insurance

Paid time off

Paid Holidays

Employee Assistance Program

Job summary

Layton Construction is seeking an Administrative Assistant to support project teams with documentation, filing, and correspondence. You will handle contracts, purchase orders, owner pay requests, warranties, and closeout documents, ensuring accuracy and compliance across projects.

You will maintain logs, coordinate shop drawings, and assist in bidding and preconstruction tasks, contributing to timely project delivery.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and ability to create basic documents.
• Excellent written and verbal communication skills.
• Excellent organizational skills and ability to create systems for information access.
• Ability to multitask and set priorities.
• Team player who helps others achieve goals.
• Ability to perform duties safely and efficiently.

Responsibilities

• Assembles, compiles, and prepares documents for construction projects (contracts, POs, owner pay requests, warranties, as-builts) and ensures compliance.
• Maintains logs for shop drawings, clarification requests, change requests, and proposals.
• Coordinates with project managers to align shop drawings, milestones, and approvals.
• Drafts, transmits, and files correspondence and change orders to subs/owners.
• Assists in bidding and scopes of work for trade contractors.
• Supports preconstruction meetings with minutes and agendas.
• Performs other related duties as assigned.

Skills

Typing 50 wpm

MS Word

MS Excel

PowerPoint

Outlook

Communication

Organization

Multi-tasking

Team player

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking an Administrative Assistant to support project teams with documentation, filing, and correspondence. You will handle contracts, purchase orders, owner pay requests, warranties, and closeout documents, ensuring accuracy and compliance across projects.

You will maintain logs, coordinate shop drawings, and assist in bidding and preconstruction tasks, contributing to timely project delivery.