Construction Project Admin & Compliance Coordinator

Construction Procurement Solutions, LLC; Cedar Rapids, Northern (IA, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

Paid time off

Job summary

Layton Construction in Cedar Rapids, IA seeks an Administrative Assistant to support project teams by compiling contracts, purchase orders, and compliance documents. You will prepare meeting minutes, handle correspondence, and assist in subcontractor prequalification and payment processes.

Proficiency in Word/Excel/PowerPoint/Outlook is required, with at least 2 years in an administrative role within construction preferred. This on-site role offers comprehensive benefits and growth opportunities.

Qualifications

• High school diploma or equivalent required.
• Typing speed of at least 50 wpm.
• 2 years of secretarial/admin experience preferred.
• Proficient in Word, Excel, PowerPoint, and Outlook; ability to create/edit legal documents and spreadsheets.

Responsibilities

• Assembles, compiles, and prepares project documentation: contracts, purchase orders, notices, warranties, and closeout drawings.
• Monitors legal and insurance compliance for required paperwork.
• Assists in subcontractor prequalification and safety/financial reviews.
• Maintains organized filing system and ensures proper use.
• Prepares agendas, transcribes minutes, and distributes meeting documents.
• Ensures timely responses from subcontractors for contract paperwork.
• Maintains project compliance items as required by owner and Layton contract.
• Disburses payments to compliant subcontractors after approvals.
• Administers CMiC workflow and processes subcontract changes.
• Coordinates milestones like permitting, groundbreaking, and closeout.

Skills

Excellent communication

Multitasking

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Layton Construction in Cedar Rapids, IA seeks an Administrative Assistant to support project teams by compiling contracts, purchase orders, and compliance documents. You will prepare meeting minutes, handle correspondence, and assist in subcontractor prequalification and payment processes.

Proficiency in Word/Excel/PowerPoint/Outlook is required, with at least 2 years in an administrative role within construction preferred. This on-site role offers comprehensive benefits and growth opportunities.