Construction Project Admin & Document Control

Pacific Islands Construction; Honolulu (HI); On-site; USD 45,000 - 60,000; Full time

Job summary

Pacific Islands Construction in Honolulu, Hawaii, is seeking a Construction Administrative Assistant to support the project management team. This role involves managing project documentation, ensuring efficient office operations, and assisting from project inception to closeout.

The ideal candidate will have 1-3+ years of administrative experience, particularly in the construction field, and proficiency in Microsoft Office Suite. Responsibilities include document control and communication management among project stakeholders.

Qualifications

• 1-3+ years of administrative experience, preferably in construction.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with construction documents and terminology.

Responsibilities

• Prepare, maintain, and file project documents including contracts and change orders.
• Track project schedules and assist with bidding paperwork.
• Code and process invoices and manage subcontractor insurance compliance.
• Act as a point of contact for clients, vendors, and subcontractors.
• Schedule meetings and manage office organization.
• Enter new project data into company software.

Skills

Organizational skills

Communication skills

Multitasking abilities

Tools

Microsoft Office Suite

Construction management software

Job description

Pacific Islands Construction in Honolulu, Hawaii, is seeking a Construction Administrative Assistant to support the project management team. This role involves managing project documentation, ensuring efficient office operations, and assisting from project inception to closeout.

The ideal candidate will have 1-3+ years of administrative experience, particularly in the construction field, and proficiency in Microsoft Office Suite. Responsibilities include document control and communication management among project stakeholders.