Construction Document Control - Administrative Assistant

CAFCO Group; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

A prominent construction organization in New York seeks an Administrative Assistant for document control duties. Responsibilities include managing project files, assisting in planning and cost control, and using software to coordinate with remote teams. Candidates should have at least 3 years of experience in a similar role or a technical degree with relevant experience, along with proficiency in Excel and Word. This position offers a dynamic work environment focused on improving project delivery.

Qualifications

• 3+ years experience as an administrative assistant or document control clerk in construction.
• Technical degree and 1 year experience can substitute for years of experience.
• Working knowledge of Excel and Word.

Responsibilities

• Direct all aspects of document control, including initial set-up and updates.
• Assist in project planning, estimating, and cost control.
• Create and maintain project files and documents.
• Compile, track and report information from multiple sources relevant to project assignment.
• Prepares and edits project related documents, including reports, statistics, timelines, tables, graphs, correspondence and presentations.
• Compiles, reviews, and analyzes data.
• Processes, logs and tracks shop drawings, submittals and RFIs.
• Coordinates with remote construction teams using web-based software to share documents and files.
• Prepares master subconsultant Agreements and Work Orders.

Skills

Administrative support

Document control

Computer software systems

Communication

Communication skills

Education

Technical degree from an accredited college

Tools

Excel

Word

Job description

Construction Document Control - Administrative Assistant

Job Openings Construction Document Control - Administrative Assistant

About the job Construction Document Control - Administrative Assistant

Min. Mandatory Requirements:

(3) years experience as an administrative assistant or document control clerk with a CM or a construction organization, or a technical degree from an accredited college and one (1) year experience as an administrative assistant or document control clerk with a CM or a construction organization; and shall have a working knowledge of computer software systems, e.g., Excel, Word

Position responsibilities:

Responsible for directing all aspects of document control, including initial set-up, regular updates and report preparation. Assists the Project Manager and Project Superintendent in project planning, estimating, scheduling, procurement, safety, quality, application of resources, delivery of project objectives and cost control.

Creates and maintains project files, copies, scans and archives all correspondence and project documents.

Compiles, tracks and reports on information from multiple sources relevant to project assignment

Prepares and edits project related documents, including reports, statistics, timelines, tables, graphs, correspondence and presentations.

Compiles, reviews, and analyzes data

Processes, logs and tracks shop drawings, submittals and Requests for Information (RFI).

Coordinates with remote construction teams using web-based software to share documents and files.

Prepares master subconsultant Agreements and Work Orders.