Administrative Assistant�

Pacific Islands Construction; Honolulu (HI); On-site; USD 45,000 - 60,000; Full time

Job summary

Pacific Islands Construction in Honolulu, Hawaii, is seeking a Construction Administrative Assistant to support the project management team. This role involves managing project documentation, ensuring efficient office operations, and assisting from project inception to closeout.

The ideal candidate will have 1-3+ years of administrative experience, particularly in the construction field, and proficiency in Microsoft Office Suite. Responsibilities include document control and communication management among project stakeholders.

Qualifications

• 1-3+ years of administrative experience, preferably in construction.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with construction documents and terminology.

Responsibilities

• Prepare, maintain, and file project documents including contracts and change orders.
• Track project schedules and assist with bidding paperwork.
• Code and process invoices and manage subcontractor insurance compliance.
• Act as a point of contact for clients, vendors, and subcontractors.
• Schedule meetings and manage office organization.
• Enter new project data into company software.

Skills

Organizational skills

Communication skills

Multitasking abilities

Tools

Microsoft Office Suite

Construction management software

Job description

Career Opportunities with Pacific Islands Construction

Careers At Pacific Islands Construction

Current job opportunities are posted here as they become available.

facilitates daily operations by providing clerical support, managing project documentation (contracts, change orders), processing invoices, and coordinating communication between project managers, clients, and subcontractors. Key requirements include proficiency in MS Office, strong organization, and experience with construction software.

Position Summary

The Construction Administrative Assistant supports the project management team by ensuring efficient office operations, maintaining project records, and assisting with project specific documentation from inception to closeout.

Key Responsibilities

• Document Control: Prepare, maintain, and file project documents, including contracts, subcontracts, change orders, and purchase orders.
• Project Support: Track project schedules, update project statuses, and assist with bidding/estimating paperwork.
• Financial Administration: Code and process invoices, track lien waivers, and manage subcontractor insurance/compliance (COI).
• Communication: Act as a point of contact for clients, vendors, and subcontractors; answer phones and manage email correspondence.
• Office Management: Schedule meetings, manage calendars, order supplies, and maintain office organization.
• Data Entry: Enter new project data into company software (e.g., Buildertrend & CenterPoint).

Required Qualifications

• Experience: 1-3+ years of administrative experience, preferably in construction.
• Software: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Skills: Exceptional organizational, communication, and multitasking abilities.
• Knowledge: Familiarity with construction documents and terminology.

Preferred Qualifications

• Experience with construction management software (e.g., Procore, Sage/Timberline).
• Understanding of lien waivers, COIs, and contract management.

Physical Requirements & Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional travel to job sites may be required.