Construction Project Admin

Traylor Bros., Inc.; Tempe (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Traylor Bros., Inc. seeks an Administrative Assistant to support the project management team on a major Arizona EPC heavy civil project. You will handle scheduling, document management, and office operations in a fast-paced construction setting.

The role requires strong organization, teamwork, and clear communication with vendors, visitors, and subcontractors. Ideal candidates will bring at least 3 years of administrative experience in construction, proficiency with MS Office, and a professional

Qualifications

• 3 years of administrative support experience in construction or project-based environments.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Ability to work independently while supporting multiple departments.
• Professional demeanor with excellent customer service and interpersonal skills.

Responsibilities

• Provide administrative support to project management, construction, engineering, and project controls teams.
• Coordinate meetings, prepare agendas, record meeting minutes, and distribute action items.
• Maintain project calendars, schedules, and conference room reservations.
• Manage incoming calls, emails, visitors, and general office communications.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and other project documentation.
• Maintain project filing systems, electronic and hard copy.
• Assist with document control by routing, tracking, and filing project documents.
• Coordinate travel arrangements, lodging, transportation, and expense reporting.
• Order and maintain office supplies, equipment, and inventory.
• Assist with onboarding new employees, including office setup and required documentation.
• Support timekeeping, payroll coordination, and expense processing as needed.
• Coordinate catering, logistics, and setup for meetings and project events.
• Assist with processing invoices, purchase orders, and other administrative financial documentation.
• Maintain confidentiality of sensitive personnel and project information.
• Support special projects and perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Customer service

Education

High school diploma or GED

Associate's degree in Business Administration or related field

Tools

Microsoft Office Suite

Procore

Aconex

SharePoint

Bluebeam

Autodesk Construction Cloud

Oracle

SAP

CMiC

JD Edwards

Job description

Traylor Bros., Inc. seeks an Administrative Assistant to support the project management team on a major Arizona EPC heavy civil project. You will handle scheduling, document management, and office operations in a fast-paced construction setting.

The role requires strong organization, teamwork, and clear communication with vendors, visitors, and subcontractors. Ideal candidates will bring at least 3 years of administrative experience in construction, proficiency with MS Office, and a professional