Preconstruction Coordinator: Bidding & Estimating Teamwork

Haydon; Tempe (AZ); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Professional development

Retirement planning

Teamwork / camaraderie

Work-life balance

Job summary

Haydon, headquartered in Phoenix, AZ, is seeking an Administrative Assistant to support the Pre-Construction department in Tempe. The role involves bid documents, project setup in Viewpoint and Procore, and coordinating with trade partners to ensure timely, accurate document flow.

The ideal candidate has 1+ year in construction administration, strong MS Office skills, and excellent organizational abilities to thrive in a fast-paced team environment.

Qualifications

• 1+ years related experience in construction industry.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong analytical, planning and organizational skills.
• Ability to multi-task and meet deadlines in a fast-paced environment.
• Excellent communication and teamwork abilities.

Responsibilities

• Support overall administrative requirements of the Pre-Construction department.
• Prepare bid documents and proposals.
• Maintain bidding software Building Connected.
• Create bid invites and coordinate trade partners.
• Distribute amendments and related documents.
• Assist estimators on bidding projects and prequalification processes.
• Process owner prequals and set up projects in Viewpoint/Procore.
• Manage document control and coordination of meetings.

Skills

Microsoft Office

Excel

Word

Outlook

Viewpoint

Procore

Analytical skills

Planning

Organizational skills

Teamwork

Communication

Attention to detail

Tools

Viewpoint

Procore

Job description

Haydon, headquartered in Phoenix, AZ, is seeking an Administrative Assistant to support the Pre-Construction department in Tempe. The role involves bid documents, project setup in Viewpoint and Procore, and coordinating with trade partners to ensure timely, accurate document flow.

The ideal candidate has 1+ year in construction administration, strong MS Office skills, and excellent organizational abilities to thrive in a fast-paced team environment.