Administrative Assistant

LHH; Phoenix (AZ); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid leave

Job summary

LHH in Phoenix, AZ is seeking an Administrative Assistant to support construction projects and leadership teams. This Temp-to-Hire, full-time role covers daily office operations and document management.

You will coordinate with project managers, vendors, and field staff, handle calls and emails, maintain project files, and ensure data accuracy in company systems. Proficiency with MS Office and strong organizational skills are essential.

Qualifications

• 1+ years of administrative, office support, or project coordination experience.
• Construction industry experience preferred.
• Proficiency with MS Office Suite including Outlook, Word, and Excel.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide administrative support to project managers, estimators, and office leadership.
• Answer and direct incoming phone calls, emails, and customer inquiries.
• Prepare, organize, and maintain project files and construction documentation.
• Assist with scheduling meetings, appointments, and project-related activities.
• Track contracts, permits, purchase orders, invoices, and project paperwork.
• Enter and update data accurately within company systems.
• Coordinate communication between field personnel, vendors, subcontractors, and office staff.
• Assist with reporting, document management, and compliance tracking.
• Maintain organized electronic and physical filing systems.
• Support special projects and additional office functions as needed.

Skills

Administrative experience

MS Office proficiency

Organizational skills

Communication skills

Tools

Microsoft Office Suite

Outlook

Excel

Job description

Administrative Assistant - Construction Industry

Phoenix, AZ | $23-$28/hour | Temp-to-Hire | Full-Time

Join a Growing Construction Team as an Administrative Assistant

A well-established and expanding construction company in Phoenix is seeking a detail-oriented Administrative Assistant to support daily office operations, construction projects, and leadership teams. This is an excellent opportunity for an organized professional who enjoys working in a fast-paced environment and wants to build a long-term career with a respected organization.

Key Responsibilities

• Provide administrative support to project managers, estimators, and office leadership
• Answer and direct incoming phone calls, emails, and customer inquiries
• Prepare, organize, and maintain project files and construction documentation
• Assist with scheduling meetings, appointments, and project-related activities
• Track contracts, permits, purchase orders, invoices, and project paperwork
• Enter and update data accurately within company systems
• Coordinate communication between field personnel, vendors, subcontractors, and office staff
• Assist with reporting, document management, and compliance tracking
• Maintain organized electronic and physical filing systems
• Support special projects and additional office functions as needed

Qualifications

• 1+ years of administrative, office support, or project coordination experience
• Construction industry experience preferred but not required
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Ability to work independently while managing multiple priorities

Preferred Skills

• Experience supporting construction projects or project managers
• Knowledge of contracts, permits, and project documentation
• Vendor and subcontractor coordination experience
• Accounts payable, invoicing, or administrative accounting support
• Experience working in a fast-paced office environment

Compensation & Benefits

• $23-$28 per hour
• Temp-to-Hire opportunity
• Full-time schedule, Monday through Friday
• Opportunity for long-term career growth
• Collaborative and team-oriented work environment

Pay Details: $23.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.