Construction Project Admin: Contracts & Docs

The Contractor Consultants; Hauppauge (NY); On-site; USD 68,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Paid Time Off

401(k) Retirement Savings with match

Collaborative work culture

Job summary

The Contractor Consultants in Hauppauge, NY is hiring a Construction Project Administrator to support commercial and industrial projects. You will manage contract documents, subcontracts, POs, and change orders while maintaining project file integrity.

Based in Hauppauge, NY, you will work closely with the project management team to keep documentation accurate and accessible, enabling on-time execution of critical milestones.

Qualifications

• 3+ years of administrative experience in a construction office environment.
• High School Diploma or GED equivalent.
• Demonstrated ability to thrive in a fast-paced, high-volume office setting.
• Proficiency with spreadsheets, MS Office, digital communication tools, and internet research.

Responsibilities

• Prepare and track essential contract documentation including subcontract agreements, purchase orders, and change orders.
• Review and process vendor expenses, tax-exempt certificates, and certified payroll documents for active projects.
• Maintain logs for submittals, RFIs, bulletins, addendums, and updated construction drawings.
• Verify certificate of insurance validity and ensure full execution of project contracts.
• Assemble comprehensive project close-out packages, including as-built drawings and warranties.
• Assist leadership with bid preparations, letters of intent, contract award letters, and meeting minutes.

Skills

Strong communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Procore

Sage Intacct

MS Office

Job description

The Contractor Consultants in Hauppauge, NY is hiring a Construction Project Administrator to support commercial and industrial projects. You will manage contract documents, subcontracts, POs, and change orders while maintaining project file integrity.

Based in Hauppauge, NY, you will work closely with the project management team to keep documentation accurate and accessible, enabling on-time execution of critical milestones.