Construction Project Administrator – Bid & Documentation

Howard Building Corporation; Costa Mesa (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Howard Building Corporation is seeking an experienced Project Administrator to support the Project Manager with management of construction documents and coordination among subcontractors, clients, field and office.

The role is non-exempt under FLSA and may involve overtime. Candidates should have a construction background, proficiency with MS Office, and familiarity with AIA documents or Procore are a plus. Strong organizational and communication skills are essential.

Qualifications

• At least three years experience as a Project Administrator, Project Coordinator or similar role.
• High school diploma or equivalent; Associate degree preferred.
• Ability to communicate both verbally and in writing professionally.
• Familiarity with plans and project specifications.
• Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
• Procore or similar project management software experience preferred.
• Attention to detail, accurate and well organized.

Responsibilities

• Issue and track invitations to bid.
• Management and distribution of bid-related documents.
• Assist in preparation of proposals and bids.
• Prepare and distribute AIA and related owner contracts.
• Prepare and distribute job set-up documents.
• Prepare and distribute preliminary notices and related documents.
• Request and review subcontractor insurance and contractor's licenses.
• Issue and track subcontracts/subcontract change orders and purchase orders.
• Prepare and distribute meeting minutes.
• Prepare and track Owner Change Orders and update budget reports.
• Prepare and track owner billings.
• Review and process subcontractor billings.
• Filing of project documents such as lien releases.
• Project Closeout Manual creation and submission.

Skills

Professional communication

Attention to detail

Organizational skills

Microsoft Office proficiency

Education

High school diploma

Associate degree preferred

Tools

Procore

AIA documents familiarity

Job description

Howard Building Corporation is seeking an experienced Project Administrator to support the Project Manager with management of construction documents and coordination among subcontractors, clients, field and office.

The role is non-exempt under FLSA and may involve overtime. Candidates should have a construction background, proficiency with MS Office, and familiarity with AIA documents or Procore are a plus. Strong organizational and communication skills are essential.