Contract Administration & Project Support Specialist

Hoffman-; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Hoffman- in New York, NY seeks a Contract Administration Coordinator to support the Contract Administration Manager, Project Managers, Area Managers, and Install Team Leads from kickoff through closeout. This role ensures accurate project entry, billing, and subcontractor documentation.

The position emphasizes meticulous record-keeping, coordination across teams, and compliance with contract terms, including AIA formats and change orders, to keep projects on schedule and within budget.

Qualifications

• High school diploma required; an Associate's degree in Business, Construction Management, or a related field preferred.
• 1–3 years of administrative or project coordination experience, ideally in construction, mechanical, or HVAC contracting.
• Familiarity with AIA billing formats, subcontractor agreements, and change order processes is a plus.

Responsibilities

• Support the Contract Administration Manager with project administration and cost tracking.
• Coordinate with Project Managers, Area Managers, and Install Team Leads.
• Assist with progress billings (AIA, T&M) and verify against contracts and change orders.
• Maintain organized project files and assist with closeout documentation.
• Coordinate bonding requirements with the Company Insurance Manager.

Skills

MS Office

Contract documentation

AIA billing formats

Education

High school diploma

Associate's degree in Business or Construction Management

Tools

Project management software

Job description

Hoffman- in New York, NY seeks a Contract Administration Coordinator to support the Contract Administration Manager, Project Managers, Area Managers, and Install Team Leads from kickoff through closeout. This role ensures accurate project entry, billing, and subcontractor documentation.

The position emphasizes meticulous record-keeping, coordination across teams, and compliance with contract terms, including AIA formats and change orders, to keep projects on schedule and within budget.