Construction Project Administrator

The Contractor Consultants; Hauppauge (NY); On-site; USD 68,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Paid Time Off

401(k) Retirement Savings with match

Collaborative work culture

Job summary

The Contractor Consultants in Hauppauge, NY is hiring a Construction Project Administrator to support commercial and industrial projects. You will manage contract documents, subcontracts, POs, and change orders while maintaining project file integrity.

Based in Hauppauge, NY, you will work closely with the project management team to keep documentation accurate and accessible, enabling on-time execution of critical milestones.

Qualifications

• 3+ years of administrative experience in a construction office environment.
• High School Diploma or GED equivalent.
• Demonstrated ability to thrive in a fast-paced, high-volume office setting.
• Proficiency with spreadsheets, MS Office, digital communication tools, and internet research.

Responsibilities

• Prepare and track essential contract documentation including subcontract agreements, purchase orders, and change orders.
• Review and process vendor expenses, tax-exempt certificates, and certified payroll documents for active projects.
• Maintain logs for submittals, RFIs, bulletins, addendums, and updated construction drawings.
• Verify certificate of insurance validity and ensure full execution of project contracts.
• Assemble comprehensive project close-out packages, including as-built drawings and warranties.
• Assist leadership with bid preparations, letters of intent, contract award letters, and meeting minutes.

Skills

Strong communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Procore

Sage Intacct

MS Office

Job description

Construction Project Administrator – Drive Commercial and Industrial Operations

Job Overview

• Salary/Pay Rate: $68,000 - $76,000 (Based on Experience).
• Location: Hauppauge, NY.
• Job/Employment Type: Full Time.
• Mandatory Licences & Certifications: None Required.

The Opportunity

You will serve as a vital operational anchor, managing all critical administrative frameworks alongside our project management team. This role empowers you to keep complex commercial builds organized, compliant, and moving forward efficiently. You will play an active role in maintaining project file integrity while directly contributing to company success.

How You Will Make An Impact

• Prepare and track essential contract documentation including subcontract agreements, purchase orders, and change orders.
• Review and process vendor expenses, tax-exempt certificates, and certified payroll documents for active projects.
• Maintain logs for submittals, RFIs, bulletins, addendums, and updated construction drawings.
• Verify certificate of insurance validity and confirm full execution of all required project contracts.
• Assemble comprehensive project close-out packages, including as-built drawings, owner manuals, and warranty letters.
• Assist leadership with bid preparations, letters of intent, contract award letters, and preliminary meeting minutes.

Required Qualifications & Experience

• 3+ years of administrative experience directly within a construction office environment.
• High School Diploma or GED equivalent.
• Demonstrated history working successfully within a fast-paced, high-volume office setting.
• Proven proficiency with spreadsheets, MS Office products, digital communication tools, and internet research.
• Superior written, verbal, and digital communication capabilities paired with exceptional organizational skills.

Preferred Qualifications & Experience

• Advanced proficiency with industry-specific construction software, preferably Procore and Sage Intacct.
• Background handling complex commercial and industrial subcontract documentation and compliance tracking.
• Proven ability to multi-task, prioritize demanding workloads, and solve problems independently.

Compensation & Benefits

• Competitive annual base salary commensurate with experience.
• Comprehensive medical insurance plans.
• Paid Time Off including holidays, vacation, and sick leave.
• 401(k) Retirement Savings Program options with employer matching contributions.
• Collaborative, entrepreneurial work culture with direct visibility to leadership.

About Us

We are a growing leader in general construction, specializing in unique commercial and industrial projects. We foster a supportive environment rooted in long-term partnerships, where hard work is recognized and careers are built through excellence and collaboration.

We are an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.