Contract Administrator

Haugland Group LLC; Melville (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k with 5% match

Paid Time off

Educational advancement opportunities

Company-sponsored events

Job summary

A civil infrastructure and energy construction company based in New York is looking for an experienced Project Support Associate. The ideal candidate will manage contract documentation, coordinate financial evaluations, and maintain compliance while working closely with the Project Manager. Required qualifications include a Bachelor's Degree and 4+ years of relevant experience. The role offers a competitive salary range of $90-120k and excellent benefits, set in a dynamic and collaborative work environment.

Qualifications

• 4+ years in business management or construction experience.
• Strong comprehension of contracts and specifications.
• Ability to communicate effectively in diverse styles.

Responsibilities

• Communicate with owners regarding contract documentation.
• Coordinate with finance to evaluate monthly costs.
• Maintain contractual documentation and files.
• Assist in preparing and negotiating contracts.

Skills

Contract administration

Microsoft Office proficiency

Team collaboration

Problem-solving

Education

Bachelor’s Degree

Tools

Procore

Job description

Haugland Group, a privately-owned Long Island, New York-based civil infrastructure and energy construction company has an immediate opportunity for an experienced Project Support Associate to join our team.

At Haugland, we understand that pushing the boundaries of what has been done is essential to develop the infrastructure of tomorrow. The journey won’t be simple, but what gets us there is. At Haugland Group, Our Word is Our Way. We are leaders in building what’s next because we see the path to get there and we’re setting a new standard of exceptional along the way.

Let’s build together!

Key Functions

• Communicate with owner in all areas that relate to contract documentation
• Coordinate with field to prepare, review and evaluate monthly cost with finance department
• Develop, edit, review, and maintain all contractual documentation and files in accordance with all required regulations
• Assist in preparing and negotiating of all the elements of a potential contract or solicitation including schedule, performance, and price; and prepare related documents
• Support and document contract closings including projecting final contract price
• Analyze, compute, and track contract payments and support the resolution of payment-related problems
• Assist and work with Project Manager to help resolve contract issues
• Review, evaluate, execute and document contracts for subcontractors
• Create, document and maintain purchase orders of goods and/or services in accordance with the contract
• Update & maintain company/agency ERP system with all current project information in the appropriate programs. Change Orders, Purchase Orders, Subcontract Ledger, Progress Entry, Project Submittals, Job Cost.
• This position is critically dependent on computer system interaction. Extensive computer experience is necessary
• Assist with monitoring contractual compliance requirements

Desired Qualifications

• 4 (4) or more years in business management and/or construction experience (i.e. project manager) in a similar field of construction with specific emphasis on contract administration.
• A 4-year course of study leading to a Bachelor’s Degree with a major in any field
• Working comprehension of contracts and specifications including but not limited to NYSDOT, Port Authority and local municipalities
• Ability to participate productively as a contributing member in a team environment
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Proficient in the use of Microsoft Office and standard computer applications
• Display a high level of initiative, effort, and commitment towards completing assignments in a timely manner
• Ability to identify problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and makes recommendations
• Knowledge and/or experience with working in Procore is preferred

Why Haugland?

Compensation range for this role is 90-120k

At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront.

• Excellent benefits package including medical, prescription drug, dental, vision, Health Savings, short/long term disability, and life insurance
• 401k with 5% employer match
• Employer funded Dependent Care FSA
• Potential for annual performance-based raise
• Paid Time off
• Paid company observed holidays
• Educational and professional advancement opportunities
• Frequent company-sponsored events
• Relaxed, friendly office
• Fast paced, exciting environment

Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.