Project Administrator

Insight Global; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Insight Global is hiring a Project Administrator to join the Construction Management team at one of the largest utility providers in the Northeast. This is a one-year contract opportunity with extensions possible.

The position is five days a week onsite in their Brooklyn office. The Project Administrator will manage day-to-day project documentation, including RFIs, submittals, and change orders, while providing essential office support to the construction management team and ensuring clear

Qualifications

• 1+ years of experience with RFIs, submittals, and change orders.
• Experience in project coordination/administration in construction/utility.
• Familiarity with construction documentation processes and basic office software.

Responsibilities

• Manage day-to-day project documentation including RFIs, submittals, and change orders.
• Provide office support to the construction management team.
• Serve as liaison between contractors, internal staff, and engineers.

Skills

Construction docs experience

Project coordination

Office software proficiency

Education

Bachelor's degree or higher

Tools

Procore

Maximo IBM

Job description

• - 1+ years of experience with construction documentation processes (RFIs, submittals, change orders) and basic office software.
• - Prior experience in project coordination/administration in the construction/utility industry

Nice to Have Skills & Experience

• - Bachelor’s or advanced educational degrees
• - Experience utilizing Procore for file sharing
• - Strong familiarity with Maximo IBM

Job Description

Insight Global is hiring a Project Administrator to join the Construction Management team at one of the largest utility providers in the Northeast. This is a one-year contract opportunity with the potential for extensions as project needs allow. This position takes place 5 days a week onsite in their Brooklyn office. The Project Administrator will be joining a team of 4-5 construction professionals and will be responsible for managing day-to-day project documentation, including RFIs, submittals, and change orders, while providing essential office support to the construction management team. Acting as a key liaison, this role ensures smooth communication between contractors, internal employees, and internal engineering staff. The position involves maintaining accurate records, distributing project documents promptly, and collaborating closely with engineers and other team members to support project execution. The ideal candidate will have prior experience in construction administration or project coordination, strong organizational skills, attention to detail, and the ability to manage multiple priorities. Excellent interpersonal and cross-collaboration skills are required to be successful in this role, along with familiarity with construction documentation processes and proficiency in basic office software.