Construction Project Admin: Docs & Submittals Lead

Heritage Mechanical Services, Inc.; Village of Farmingdale (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Health Savings Account

401(k) Savings Plan

Employee Assistance Program

Life Insurance

Disability Insurance

Job summary

Heritage Mechanical Services, Inc. in Farmingdale, NY is seeking a Project Administrative Assistant to support project management and operations by processing paperwork and submittals in a timely, cost-effective manner.

The role includes answering calls and performing general admin duties, with focus on document control and filing. The ideal candidate has strong Microsoft Office skills, 2+ years of admin experience, and familiarity with construction software such as eSub/AutoDesk.

Qualifications

• High School Diploma or GED.
• 2+ years administrative experience. Construction Project Assistant experience a plus.
• Must be able to download files from various FTP sites.
• Proficiency using Microsoft Office Programs (Word, Excel, Outlook).
• Experience using Blue Beam Revu a plus.
• Construction Software (eSub and AutoDesk) a plus.

Responsibilities

• Documents, organizes, records, and distributes project documentation (i.e. correspondence, RFIs, Submittals, Releases and Packing slips).
• Organizes and maintains electronic and hard copy files.
• Distribute submittals after project manager reviews and approves.
• Expedite and tracking of material and equipment for all projects.
• DOB filing / FDNY permits as required.
• Routine administrative support for project team.

Skills

Administrative experience

Construction Project Assistant

FTP file downloads

Microsoft Office proficiency

Blue Beam Revu

eSub/AutoDesk knowledge

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

BlueBeam Revu

AutoDesk

eSub

Job description

Heritage Mechanical Services, Inc. in Farmingdale, NY is seeking a Project Administrative Assistant to support project management and operations by processing paperwork and submittals in a timely, cost-effective manner.

The role includes answering calls and performing general admin duties, with focus on document control and filing. The ideal candidate has strong Microsoft Office skills, 2+ years of admin experience, and familiarity with construction software such as eSub/AutoDesk.