Contract Administrator

Haugland Group LLC; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k with employer match

Paid time off

Job summary

Haugland Group LLC, a Long Island, New York-based civil infrastructure and energy construction company, seeks a Project Support Associate to join our team. The role focuses on contract documentation, cost coordination with finance, and contract administration to support project managers.

The ideal candidate has a Bachelor's degree and 4+ years in construction or business management, with proficiency in Microsoft Office and familiarity with Procore.

Qualifications

• 4+ years in business management and/or construction with focus on contract administration
• Bachelor’s Degree in any field
• Understanding of contracts and specifications including NYSDOT, Port Authority, local municipalities
• Ability to be a productive team member
• Strong written and verbal communication across audiences
• Experience with Procore preferred

Responsibilities

• Communicate with owner on contract documentation
• Coordinate monthly cost reviews with finance
• Maintain contractual documents and files per regulations
• Prepare and negotiate elements of contracts including schedule, performance and price
• Support contract closings and project pricing projections
• Analyze contract payments and resolve payment issues
• Assist PM to resolve contract issues
• Review and document subcontractor contracts
• Create and manage purchase orders
• Update ERP with project information (change orders, POs, subledger, progress)
• Extensive computer system interaction required
• Monitor contractual compliance requirements

Skills

Contract administration

Microsoft Office

Team collaboration

Effective communication

Procore

Education

Bachelor's Degree

Tools

Procore

ERP systems

Job description

Haugland Group, a privately-owned Long Island, New York-based civil infrastructure and energy construction company has an immediate opportunity for an experienced Project Support Associate to join our team.

At Haugland, we understand that pushing the boundaries of what has been done is essential to develop the infrastructure of tomorrow. The journey won’t be simple, but what gets us there is. At Haugland Group, Our Word is Our Way. We are leaders in building what’s next because we see the path to get there and we’re setting a new standard of exceptional along the way.

Let’s build together!

Key Functions

• Communicate with owner in all areas that relate to contract documentation
• Coordinate with field to prepare, review and evaluate monthly cost with finance department
• Develop, edit, review, and maintain all contractual documentation and files in accordance with all required regulations
• Assist in preparing and negotiating of all the elements of a potential contract or solicitation including schedule, performance, and price; and prepare related documents
• Support and document contract closings including projecting final contract price
• Analyze, compute, and track contract payments and support the resolution of payment-related problems
• Assist and work with Project Manager to help resolve contract issues
• Review, evaluate, execute and document contracts for subcontractors
• Create, document and maintain purchase orders of goods and/or services in accordance with the contract
• Update & maintain company/agency ERP system with all current project information in the appropriate programs. Change Orders, Purchase Orders, Subcontract Ledger, Progress Entry, Project Submittals, Job Cost.
• This position is critically dependent on computer system interaction. Extensive computer experience is necessary
• Assist with monitoring contractual compliance requirements

Desired Qualifications

• 4 (4) or more years in business management and/or construction experience (i.e. project manager) in a similar field of construction with specific emphasis on contract administration.
• A 4-year course of study leading to a Bachelor’s Degree with a major in any field
• Working comprehension of contracts and specifications including but not limited to NYSDOT, Port Authority and local municipalities
• Ability to participate productively as a contributing member in a team environment
• Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
• Proficient in the use of Microsoft Office and standard computer applications
• Display a high level of initiative, effort, and commitment towards completing assignments in a timely manner
• Ability to identify problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and makes recommendations
• Knowledge and/or experience with working in Procore is preferred

Why Haugland?

Compensation range for this role is 90-120k

At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront.

• Excellent benefits package including medical, prescription drug, dental, vision, Health Savings, short/long term disability, and life insurance
• 401k with 5% employer match
• Employer funded Dependent Care FSA
• Potential for annual performance-based raise
• Paid Time off
• Paid company observed holidays
• Educational and professional advancement opportunities
• Frequent company-sponsored events
• Relaxed, friendly office
• Fast paced, exciting environment

Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.