Construction Project Admin & Billing Specialist

QLM, Skilled Staffing Solutions; Texas; Presencial; USD 52 000 - 74 000; Tempo integral

Resumo da oferta

QLM, Skilled Staffing Solutions is seeking a Project Administrator to provide administrative, financial, and operational support for construction projects, collaborating with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers.

The role ensures accurate project documentation, supports billing and collections, and maintains records through the project lifecycle, including closeout, while aligning with company policies and procedures.

Qualificações

• 3+ years of administrative experience in construction or project administration.
• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred; equivalent experience considered.
• Experience with project billing, accounts receivable, project documentation, and general office administration.
• Working knowledge of construction project processes and documentation preferred.

Responsabilidades

• Serve as the primary administrative resource for assigned projects, ensuring documentation, billing, and records remain accurate and current throughout the project lifecycle.
• Support Project Managers from project initiation through closeout.
• Prepare, process, and maintain project documentation including contracts, purchase orders, change orders, subcontracts, and project correspondence.
• Maintain complete and organized project files; ensure documentation is accurate and accessible.
• Track project milestones and closeout activities.
• Coordinate with customers, subcontractors, vendors, and internal departments to support project execution.
• Assist with subcontractor documentation, pay applications, lien waivers, and closeout requirements.
• Monitor project documentation to ensure compliance with company policies and regulations.

Conhecimentos

Project administration

Documentation

Communication

Attention to detail

Time management

Teamwork

Customer service

Microsoft Office

Formação académica

Associate degree in Business Administration or related field

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

QLM, Skilled Staffing Solutions is seeking a Project Administrator to provide administrative, financial, and operational support for construction projects, collaborating with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers.

The role ensures accurate project documentation, supports billing and collections, and maintains records through the project lifecycle, including closeout, while aligning with company policies and procedures.