Construction Project Billing & Cost-Tracking Specialist

Buildto; Boulder (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Buildto seeks a Commercial Project Accounting & Billing Coordinator to manage financial administration for commercial projects from setup to billing and closeout. You will work with Accounting Managers, Project Managers, and project teams to ensure accurate costs, invoices, and documentation, while handling AR follow-up and lien-waiver coordination.

The role requires strong organization, attention to detail, and the ability to meet recurring deadlines in a construction environment.

Qualifications

• High school diploma or equivalent.
• At least two years of experience in billing, accounts receivable, accounts payable, bookkeeping, project administration, or a comparable accounting-support role.
• Associate degree or certification in accounting, business administration, construction management, or related field (preferred).
• Experience in construction, subcontractor administration, job costing, progress billing, or other project-based accounting environments (preferred).
• Experience using QuickBooks, Bill.com, Ramp, construction accounting software, project-management systems, or comparable platforms (preferred).
• Familiarity with retainage, lien waivers, certificates of insurance, CTC reporting, project closeout, and contract-based billing (preferred).

Responsibilities

• Review commercial contracts and billing requirements, including billing method and schedule, payment terms, retainage, lien waivers, insurance requirements, and other provisions.
• Coordinate accounting job setup, including customer and project records, billing structures, job-cost tracking, and required documentation.
• Monitor project activity and costs; resolve coding issues, missing costs, and documentation gaps.
• Prepare monthly billing packages and invoices in line with contracts and schedules.
• Obtain internal approvals and maintain complete billing support before invoices are issued.
• Review accounts receivable aging, follow up on balances, document collection activity, and communicate payment status.
• Coordinate lien-waiver requirements, including preparation, collection, and record maintenance.
• Monitor subcontractor insurance documentation and follow up on missing or expired items.
• Prepare and maintain CTC information and coordinate with PMs on costs and variances.
• Coordinate project closeout activities including final billing and compliance documentation.
• Escalate unclear provisions or disputed items requiring management review.

Skills

Microsoft Excel

Attention to detail

Time management

Written and verbal communication

Collaboration

Billing discrepancies resolution

Education

High school diploma or equivalent

Associate degree or certificate in accounting/related field

Tools

QuickBooks

Bill.com

Ramp

Construction accounting software

Project-management systems

Job description

Buildto seeks a Commercial Project Accounting & Billing Coordinator to manage financial administration for commercial projects from setup to billing and closeout. You will work with Accounting Managers, Project Managers, and project teams to ensure accurate costs, invoices, and documentation, while handling AR follow-up and lien-waiver coordination.

The role requires strong organization, attention to detail, and the ability to meet recurring deadlines in a construction environment.