Billing Clerk

Kinetic Personnel Group; Colton (CA); On-site; USD 33,000 - 41,000; Full time

Job summary

Kinetic Personnel Group is seeking an experienced Billing Specialist for construction projects in Colton, CA. You will prepare and process construction billings, review contracts and change orders, and ensure accurate invoicing across multiple active jobs.

The role requires strong knowledge of AIA billing, job costing, and QuickBooks Desktop, with a focus on reducing discrepancies and maintaining clean records.

Qualifications

• Minimum 5 years of construction billing experience.
• Strong knowledge of invoices, AIA billing, and change orders.
• Proficiency with QuickBooks Desktop is REQUIRED.
• Experience with job costing and project financials.

Responsibilities

• Prepare and process construction billings, including AIA, time & materials, and cost-plus billing.
• Review contracts, purchase orders, and change orders to ensure accurate billing.
• Prepare and track Preliminary Notices (Pre-Liens) and Lien Waivers.
• Submit invoices through customer portals, email, or mail according to customer requirements.
• Reconcile billed amounts with job costing and accounting records.
• Research and resolve billing discrepancies and customer disputes.
• Maintain accurate and organized billing records and documentation.
• Monitor project/job costing, including labor, materials, and cartage, to help ensure project profitability.
• Analyze job costs and identify discrepancies or potential issues.
• Perform internal audits and ensure adherence to company procedures.
• Prepare reports and communicate findings to management.
• Assist with compliance related to sales tax and 1099 filings.
• Support other accounting projects and special assignments as needed.

Skills

Attention to detail

Analytical skills

Communication skills

Time management

Tools

QuickBooks Desktop

Microsoft Office

Construction management software

Job description

A well-established company supporting commercial construction and manufacturing projects is seeking an experienced Billing Specialist with a strong background in construction billing, job costing, and contract invoicing. The ideal candidate is detail-oriented, organized, and experienced with QuickBooks Desktop and managing multiple projects.

Responsibilities

• Prepare and process construction billings, including AIA, time & materials, and cost-plus billing
• Review contracts, purchase orders, and change orders to ensure accurate billing
• Prepare and track Preliminary Notices (Pre-Liens) and Lien Waivers
• Submit invoices through customer portals, email, or mail according to customer requirements
• Reconcile billed amounts with job costing and accounting records
• Research and resolve billing discrepancies and customer disputes
• Maintain accurate and organized billing records and documentation
• Monitor project/job costing, including labor, materials, and cartage, to help ensure project profitability
• Analyze job costs and identify discrepancies or potential issues
• Perform internal audits and ensure adherence to company procedures
• Prepare reports and communicate findings to management
• Assist with compliance related to sales tax and 1099 filings
• Support other accounting projects and special assignments as needed

Qualifications

• 5+ years of construction billing experience
• Strong knowledge of construction billing processes and billing cycles
• Experience with AIA billing
• Knowledge of construction contracts, change orders, Pre-Liens, and Lien Waivers
• QuickBooks Desktop experience – REQUIRED
• Proficiency with Microsoft Office
• Experience with accounting and/or construction management software
• Strong understanding of job costing and project financials
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Excellent verbal and written communication skills
• Ability to manage multiple projects and meet deadlines
• Construction industry experience strongly preferred

The ideal candidate is organized, analytical, and comfortable working independently while collaborating with project and accounting teams. This person should have a strong understanding of construction billing and be able to identify discrepancies, research issues, and ensure invoices are accurate and submitted on time. Pay rate -$24-$30 DOE KPG123