Construction Project Admin & Billing Coordinator

Lutz; Omaha (NE); On-site; USD 40,000 - 65,000; Full time

Job summary

Lutz is seeking a Construction Administrative Coordinator to support project managers, field teams, and accounting across multiple commercial projects. You will manage documentation, invoicing, and payroll while maintaining accurate records and compliance.

The role requires hands-on experience with construction accounting, strong Excel skills, and a collaborative mindset to keep projects on track and stakeholders aligned.

Qualifications

• 3+ years in administrative coordination or related role.
• Experience with accounts payable/receivable and payroll.
• Strong Excel skills and quick learner.
• Excellent organization and deadline management.
• Collaborative, team-oriented approach.

Responsibilities

• Provide administrative and operational support to project managers and field personnel across multiple commercial construction projects.
• Coordinate project documentation, contracts, change orders, schedules, and closeout requirements.
• Assist with construction billing, including AIA applications, progress billings, retainage tracking, and job-cost reporting.
• Handle accounts payable and receivable activities, including invoice processing, payment tracking, and vendor reconciliations.
• Support payroll processing, timesheet reviews, labor allocations, and project-specific reporting.
• Maintain accurate project records, compliance documents, lien waivers, and insurance certificates.
• Collaborate with internal teams, subcontractors, vendors, and customers to resolve issues and keep projects moving forward.
• Identify opportunities to streamline processes, improve efficiency, and leverage technology.
• Occasionally visit active job sites to support field operations and project coordination.

Skills

Administrative coordination

Accounts payable

Accounts receivable

Payroll

Excel

Project support

Microsoft Office

Tools

Microsoft Office

Job description

Lutz is seeking a Construction Administrative Coordinator to support project managers, field teams, and accounting across multiple commercial projects. You will manage documentation, invoicing, and payroll while maintaining accurate records and compliance.

The role requires hands-on experience with construction accounting, strong Excel skills, and a collaborative mindset to keep projects on track and stakeholders aligned.