Construction Office Manager — Drive Operations & Growth

D&J Roofing; California; On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Stable, year-round employment

Opportunity for advancement

Job summary

D&J Roofing, Inc is seeking an Office Manager to oversee daily administrative operations in our Costa Mesa, CA office. The role emphasizes accuracy, organization, and the ability to support field and office teams in a busy roofing construction setting.

Responsibilities include invoicing, payroll support, permit processing, change orders, and coordination with project managers, crews, suppliers, and customers.

Qualifications

• Minimum 3 years of office management or administrative experience.
• Experience with QuickBooks.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication.
• Ability to work independently, prioritize work, and solve problems.
• High level of accuracy, professionalism, and attention to detail.

Responsibilities

• Prepare and send customer invoices.
• Create and maintain job folders and job sheets.
• Track employee timecards and assist with payroll.
• Process and track city permits and inspections.
• Prepare and manage change orders.
• Process accounts payable and pay company bills.
• Maintain project documentation and contracts.
• Coordinate with project managers, crews, suppliers, and customers.
• Answer incoming phone calls and emails professionally.
• Keep office files organized and up to date.
• Assist ownership with administrative and operational tasks.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Problem solving

Tools

QuickBooks

Microsoft Office

Job description

D&J Roofing, Inc is seeking an Office Manager to oversee daily administrative operations in our Costa Mesa, CA office. The role emphasizes accuracy, organization, and the ability to support field and office teams in a busy roofing construction setting.

Responsibilities include invoicing, payroll support, permit processing, change orders, and coordination with project managers, crews, suppliers, and customers.