Office Manager

D&J Roofing; California; Presencial; USD 48 000 - 62 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Paid holidays

Paid vacation

Stable, year-round employment

Opportunity for advancement

Resumo da oferta

D&J Roofing, Inc is seeking an Office Manager to oversee daily administrative operations in our Costa Mesa, CA office. The role emphasizes accuracy, organization, and the ability to support field and office teams in a busy roofing construction setting.

Responsibilities include invoicing, payroll support, permit processing, change orders, and coordination with project managers, crews, suppliers, and customers.

Qualificações

• Minimum 3 years of office management or administrative experience.
• Experience with QuickBooks.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication.
• Ability to work independently, prioritize work, and solve problems.
• High level of accuracy, professionalism, and attention to detail.

Responsabilidades

• Prepare and send customer invoices.
• Create and maintain job folders and job sheets.
• Track employee timecards and assist with payroll.
• Process and track city permits and inspections.
• Prepare and manage change orders.
• Process accounts payable and pay company bills.
• Maintain project documentation and contracts.
• Coordinate with project managers, crews, suppliers, and customers.
• Answer incoming phone calls and emails professionally.
• Keep office files organized and up to date.
• Assist ownership with administrative and operational tasks.

Conhecimentos

Organizational skills

Multitasking

Written communication

Verbal communication

Problem solving

Ferramentas

QuickBooks

Microsoft Office

Descrição da oferta de emprego

Job Description

Office Manager – Roofing & Construction

D&J Roofing, Inc | Costa Mesa, CA

Pay: $35.00–$45.00 per hour (DOE)Schedule:

Monday–Friday, 7:00 AM–3:00 PMJob Type: Full-Time

D&J Roofing is a well-established roofing contractor serving Orange County. We are looking for a dependable, detail-oriented Office Manager who can take ownership of the daily administrative operations of our office. The ideal candidate has experience in the construction industry, is highly organized, communicates professionally, and can manage multiple projects while supporting our field and office teams.

Applicants with prior construction office experience will be given priority.

Responsibilities

• Prepare and send customer invoices
• Create and maintain job folders and job sheets
• Track employee timecards and assist with payroll
• Process and track city permits and inspections
• Prepare and manage change orders
• Process accounts payable and pay company bills
• Maintain project documentation and contracts
• Coordinate with project managers, crews, suppliers, and customers
• Answer incoming phone calls and emails professionally
• Keep office files organized and up to date
• Assist ownership with administrative and operational tasks

Required Qualifications

• Previous roofing or construction office experience is strongly preferred and will receive hiring priority
• Minimum 3 years of office management or administrative experience
• Experience with QuickBooks
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organizational and multitasking skills
• Strong written and verbal communication
• Ability to work independently, prioritize work, and solve problems
• High level of accuracy, professionalism, and attention to detail

Compensation & Benefits

• $35–$45 per hour, depending on experience
• Paid holidays
• Paid vacation
• Stable, year-round employment
• Opportunity for advancement with a growing company

Why Join D&J Roofing?

We’re a family-owned company that values integrity, quality workmanship, and teamwork. We are looking for someone who wants a long-term career—not just another job. If you enjoy taking ownership of your work and helping keep a successful construction company running smoothly, we’d love to meet you.