Construction Office & Billing Manager

Roadsafe-Traffic-Systems; Columbus (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

RoadSafe Traffic Systems in Columbus, OH seeks an experienced Office Manager to oversee accounts receivable/payable, invoicing, and general administrative duties in a fast-paced construction office.

The role requires 5+ years of admin experience, strong numeric skills, and proficiency with billing software and MS Office. Knowledge of Vista and TCR is a plus, with a focus on accuracy and timely payments.

Qualifications

• High school diploma or GED; associate degree preferred.
• 5+ years of administrative experience; construction industry experience a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems for processing invoices, payments, and reconciling accounts.
• Strong numerical skills and the ability to analyze financial data to identify discrepancies and generate reports.
• Ability to work in a fast-paced construction office environment.
• Organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel, and Word; skilled with office equipment.
• Knowledge of Vista and TCR software a plus.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Set up jobs in TCR system and dispatch related tickets to field technicians for daily rental set-ups, closures, and flagging operations.
• Invoicing of daily rentals, lane closures, and flagging operations (daily/weekly/monthly).
• Scan customer checks using banking software and record deposits in Vista system.
• Process and apply credit card payments accurately.
• Prepare sales quotes and manage related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable: invoicing, overdue accounts, and follow-up on payments.
• Process Accounts Payable: review, code, and process vendor invoices.
• Reconcile accounts to ensure accuracy and resolve discrepancies in A/R/A/P.
• Address billing inquiries from clients or vendors.
• Manage company cell phone inventory and onboarding of new hires.
• Assist as Onboarder backup for New Hire Orientation.
• Follow safety rules and company policies; perform other duties as assigned.

Skills

Administrative experience

Attention to detail

Strong communication

Time management

Problem solving

Education

High school diploma or GED

Associate degree preferred

Tools

MS Outlook

Excel

Word

Vista

TCR software

Billing software

Accounting systems

Job description

RoadSafe Traffic Systems in Columbus, OH seeks an experienced Office Manager to oversee accounts receivable/payable, invoicing, and general administrative duties in a fast-paced construction office.

The role requires 5+ years of admin experience, strong numeric skills, and proficiency with billing software and MS Office. Knowledge of Vista and TCR is a plus, with a focus on accuracy and timely payments.