Office Manager

Roadsafe-Traffic-Systems; Columbus (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

RoadSafe Traffic Systems in Columbus, OH seeks an experienced Office Manager to oversee accounts receivable/payable, invoicing, and general administrative duties in a fast-paced construction office.

The role requires 5+ years of admin experience, strong numeric skills, and proficiency with billing software and MS Office. Knowledge of Vista and TCR is a plus, with a focus on accuracy and timely payments.

Qualifications

• High school diploma or GED; associate degree preferred.
• 5+ years of administrative experience; construction industry experience a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems for processing invoices, payments, and reconciling accounts.
• Strong numerical skills and the ability to analyze financial data to identify discrepancies and generate reports.
• Ability to work in a fast-paced construction office environment.
• Organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel, and Word; skilled with office equipment.
• Knowledge of Vista and TCR software a plus.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Set up jobs in TCR system and dispatch related tickets to field technicians for daily rental set-ups, closures, and flagging operations.
• Invoicing of daily rentals, lane closures, and flagging operations (daily/weekly/monthly).
• Scan customer checks using banking software and record deposits in Vista system.
• Process and apply credit card payments accurately.
• Prepare sales quotes and manage related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable: invoicing, overdue accounts, and follow-up on payments.
• Process Accounts Payable: review, code, and process vendor invoices.
• Reconcile accounts to ensure accuracy and resolve discrepancies in A/R/A/P.
• Address billing inquiries from clients or vendors.
• Manage company cell phone inventory and onboarding of new hires.
• Assist as Onboarder backup for New Hire Orientation.
• Follow safety rules and company policies; perform other duties as assigned.

Skills

Administrative experience

Attention to detail

Strong communication

Time management

Problem solving

Education

High school diploma or GED

Associate degree preferred

Tools

MS Outlook

Excel

Word

Vista

TCR software

Billing software

Accounting systems

Job description

Office Manager

RoadSafe Traffic Systems Columbus, Ohio, United States

About this position

Office Manager
Title: Office Manager
Classification: Exempt
About the Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations.At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.

POSITION SUMMARY: The Office Manager oversees critical office functions, with a focus on accounts receivable and payable. This role involves processing invoices, managing payments, and reconciling accounts using billing software, while ensuring accuracy and promptly resolving discrepancies. Additional duties include providing general office support. Success in this position requires proficiency in MS Outlook, Excel, Word, and office equipment, and strong organizational skills and attention to detail.

ESSENTIAL FUNCTIONS:

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments.
• Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.
• Adhering to all company policies and procedures to ensure compliance and consistency.
• Performing other duties as assigned to support operational needs and team goals.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• High school diploma or GED required; associate degree preferred.
• 5+ years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel, and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

EOE Statement
RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans