Office & Billing Manager (Construction)

RoadSafe Traffic Systems; Columbus (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) plan

Job summary

RoadSafe Traffic Systems is seeking an Office Manager to oversee core office functions with a focus on accounts receivable and payable. You will process invoices, manage payments, and reconcile accounts using billing software, while providing general office support.

The role requires proficiency in MS Outlook, Excel, Word, and strong organizational skills with meticulous attention to detail. Prior experience in a construction environment is a plus, and a competitive benefits package is available.

Qualifications

• Requires 5+ years of administrative experience, preferably in construction.
• Proficiency with billing software and accounting systems for invoices, payments, and reconciliations.
• Strong numerical skills to analyze financial data and resolve discrepancies.
• Ability to work in a fast-paced construction office environment.

Responsibilities

• Answering and directing incoming calls to appropriate personnel.
• Set up jobs in TCR and dispatch tickets to field technicians for daily rentals, closures, and flagging.
• Generate daily, weekly, or monthly invoices for rentals, closures, and flagging.
• Scan checks and record deposits using Vista.
• Process and apply credit card payments accurately.
• Prepare sales quotes and manage related billing tasks.
• Submit and track purchase orders.
• Manage A/R: invoicing, overdue accounts, follow-ups.
• Manage A/P: review, code, and process invoices for timely payments.
• Reconcile accounts to ensure accuracy and resolve discrepancies.
• Address billing inquiries from clients or vendors.
• Oversee mobile phones inventory and onboarding support for new hires.
• Provide backup support for New Hire Orientation.
• Adhere to safety rules and company policies.

Skills

Verbal communication

Written communication

Attention to detail

Organizational skills

Multitasking

Team collaboration

Education

High school diploma or GED

Associate degree preferred

Tools

Vista

TCR

Billing software

MS Office (Outlook, Excel, Word)

Job description

RoadSafe Traffic Systems is seeking an Office Manager to oversee core office functions with a focus on accounts receivable and payable. You will process invoices, manage payments, and reconcile accounts using billing software, while providing general office support.

The role requires proficiency in MS Outlook, Excel, Word, and strong organizational skills with meticulous attention to detail. Prior experience in a construction environment is a plus, and a competitive benefits package is available.