Construction Administrative Assistant

Centurion Selection, LLC; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Centurion Selection, LLC is seeking an Administrative Assistant to support office and construction project teams with clerical tasks, scheduling, document management, and vendor coordination.

The role requires strong Microsoft Office skills, excellent organization, and the ability to handle multiple priorities in a fast-paced environment; construction industry experience is preferred.

This position offers steady daytime hours, Monday through Friday.

Qualifications

• Associate’s degree in Business Administration or related field with 2+ years of administrative experience, or high school diploma/GED with 5+ years relevant experience.
• Construction industry experience preferred.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Experience with construction documentation, vendor billing, budgets, or expense tracking is a plus.

Responsibilities

• Manage calendars, schedule appointments, and staff meetings.
• Answer calls, route inquiries, and greet visitors.
• Prepare correspondence, reports, spreadsheets, invoices, receipts, and other documents.
• Maintain organized filing systems, databases, and confidential records.
• Order and maintain office supplies and coordinate incoming mail and deliveries.
• Review vendor invoices, track expenses, and assist with accounts payable.
• Coordinate employee travel, including transportation and lodging.
• Organize receipts, statements, and expense reports.
• Support construction project teams with documentation, scheduling, and vendor communication.
• Provide general administrative support as needed.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Time management

Attention to detail

Multi-tasking

Education

Associate’s degree in Business Administration or related field

High school diploma or GED with 5+ years of experience

Tools

Microsoft Office Suite

Job description

*** Must have experience working for a general contractor or in a construction setting***

Position Summary

The Administrative Assistant provides administrative and clerical support to office and construction project teams. This position helps ensure efficient day-to-day operations by managing schedules, communications, documentation, vendor coordination, and general office activities.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate staff meetings.
• Answer and route calls, respond to inquiries, and greet office visitors.
• Prepare correspondence, reports, spreadsheets, invoices, receipts, and other documents.
• Maintain organized filing systems, databases, and confidential records.
• Order and maintain office supplies and coordinate incoming mail and deliveries.
• Review vendor invoices, track expenses, and assist with accounts payable.
• Coordinate employee travel, including transportation and lodging.
• Organize receipts, statements, and expense reports.
• Support construction project teams with documentation, scheduling, and vendor communication.
• Provide general administrative support as needed.

Qualifications

• Associate’s degree in Business Administration or related field with 2+ years of administrative experience, or high school diploma/GED with 5+ years of relevant experience.
• Construction industry experience preferred.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Experience with construction documentation, vendor billing, budgets, or expense tracking is a plus.

Schedule

Monday through Friday, 8:00 a.m. to 5:00 p.m.