Office Administrator

Underwood Industrial Contractors; Indianapolis (IN); On-site; USD 40,000 - 52,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

life insurance

Health Savings Account (HSA)

Paid Time Off (PTO)

Job summary

Underwood Industrial Contractors in Indianapolis, IN seeks an organized Office Administrator to keep onsite operations running smoothly. You will manage front-desk tasks, coordinate communications, and maintain accurate records across contracts, invoices, and files.

The role requires 3+ years in office administration, proficiency with Microsoft Office, strong attention to detail and confidentiality, and the ability to prioritize requests in a fast-paced onsite setting.

Qualifications

• 3+ years of office administration experience, preferably in construction or project-based environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning new systems.
• High attention to detail, sound judgment with confidential information, and strong written communication.
• Ability to prioritize competing requests in a fast-paced onsite setting.

Responsibilities

• Front-desk and phone/email coordination.
• Document control for contracts, invoices, purchase orders, and job files.
• Data entry and basic reporting; scheduling support.
• Maintaining orderly digital and physical filing systems.
• Assist with routine coordination of vendors and service providers.

Skills

Office admin

MS Office suite

Attention to detail

Prioritization

Job description

Position Summary

The Office Administrator provides disciplined administrative coordination that keeps onsite operations organized, accurate, and responsive. This role supports office workflows, maintains reliable records, and ensures timely communication across internal teams and external partners.

Key responsibilities include front-desk and phone/email coordination; document control for contracts, invoices, purchase orders, and job files; data entry and basic reporting; scheduling support; and maintaining orderly digital and physical filing systems. The successful candidate will also assist with routine coordination of vendors and service providers.

Required qualifications/skills:

• 3+ years of office administration experience, preferably in construction or a project-based environment
• Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort learning new systems
• High attention to detail, sound judgment with confidential information, and strong written communication
• Ability to prioritize competing requests in a fast-paced onsite setting

Benefits Package

• Medical, dental, and vision insurance
• 401(k)
• life insurance
• Health Savings Account (HSA)
• Paid Time Off (PTO)

A Typical Workday

As an Office Administrator, the day typically begins by reviewing overnight messages, confirming the day's appointments, and aligning priorities with the team. You will spend focused blocks of time updating records, organizing incoming paperwork, and keeping shared information current so others can execute without delays. Midday often involves coordinating with suppliers or visitors, then returning to structured follow-up and status checks. The afternoon is used to close open items, verify that files are complete and easy to retrieve, and prepare the office for a smooth start the next morning.