Construction Office Admin & Scheduling Specialist

HNTB Corporation; Kissimmee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

HNTB Corporation in Kissimmee, FL is seeking anAdministrative Assistant to provide general support to the CEI MI-4 project office. The role focuses on clerical tasks, calendar management, meeting coordination, travel planning, and document handling to support the construction estimates team.

The ideal candidate will have a high school diploma or GED with related admin experience, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• High School Diploma or GED with about 2 years related administrative experience.
• Ability to maintain confidentiality.
• Planning, time management, and organizational skills.
• Ability to balance multiple tasks and changing priorities.
• Proficiency in Excel dashboards and data handling.

Responsibilities

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed.
• Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Outlook proficient

Education

High School Diploma/GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

HNTB Corporation in Kissimmee, FL is seeking anAdministrative Assistant to provide general support to the CEI MI-4 project office. The role focuses on clerical tasks, calendar management, meeting coordination, travel planning, and document handling to support the construction estimates team.

The ideal candidate will have a high school diploma or GED with related admin experience, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality.