Engineering Office Assistant: Doc Management & Admin

KCI Technologies, Inc.; Gainesville (GA); On-site; USD 35,000 - 48,000; Full time

Job summary

KCI Technologies, Inc. is seeking a CEI Office Assistant in Gainesville, GA. This role provides essential administrative support for project teams, manages document workflows, and handles data entry and tracking to keep projects on schedule.

The position emphasizes accuracy, organization, and collaboration with engineers and field staff. The ideal candidate has solid clerical experience, proficiency with MS Office, and familiarity with construction docs and compliance processes in a professional

Qualifications

• Minimum 5 years of office administrative experience.
• Experience handling technical documents for engineering projects.
• Proficiency in Word, Excel, Outlook, and PowerPoint.
• Knowledge of Union/Prevailing Wage documentation and invoicing.

Responsibilities

• Administrative Support: Support office staff in assembling and reviewing submittals, reports, timesheets, and general admin documents.
• Document Management: Organize and maintain documents, ensure file-naming protocols, and digitize construction docs.
• Data Entry & Tracking: Input data, generate status reports, and log documents.
• Compliance & Permits: Track permits, compliance docs, and project approvals, including payrolls and wage reporting.

Skills

Administrative Support

Document & Data Management

Microsoft Office

Web-Based Project Management

Microsoft Dynamics 365

Union/Prevailing Wage documentation

Construction knowledge (highway/bridge

Education

High School diploma or equivalent

Some college or degree program enrollment

Tools

e-Builder

Procore

Microsoft Dynamics 365

Job description

KCI Technologies, Inc. is seeking a CEI Office Assistant in Gainesville, GA. This role provides essential administrative support for project teams, manages document workflows, and handles data entry and tracking to keep projects on schedule.

The position emphasizes accuracy, organization, and collaboration with engineers and field staff. The ideal candidate has solid clerical experience, proficiency with MS Office, and familiarity with construction docs and compliance processes in a professional