Administrative Specialist — CEI Project Support

hntb; Kissimmee (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

HNTB is seeking an administrative support professional to assist managers and department staff at the CEI MI-4 project office in Kissimmee, FL. The role focuses on calendar maintenance, meeting coordination, travel arrangements, and general office support.

Ideal candidates will have a High School Diploma or GED and at least 2 years of related experience, with proficiency in Outlook, Word, Excel, and PowerPoint. Visa sponsorship is not available.

Qualifications

• High School Diploma/GED or equivalent.
• 2 years related administrative experience.

Responsibilities

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Compiles basic reports or presentations with information from established sources as directed.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

Skills

Calendar management

Meeting coordination

Travel arrangements

Office administration

Education

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

HNTB is seeking an administrative support professional to assist managers and department staff at the CEI MI-4 project office in Kissimmee, FL. The role focuses on calendar maintenance, meeting coordination, travel arrangements, and general office support.

Ideal candidates will have a High School Diploma or GED and at least 2 years of related experience, with proficiency in Outlook, Word, Excel, and PowerPoint. Visa sponsorship is not available.