Construction Project Admin & Coordination Specialist

Mead & Hunt, Inc.; Tampa (FL); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid sick leave

Parental leave

401K with company match

Life insurance

Disability insurance

Employee assistance program

Job summary

Mead & Hunt, Inc. seeks an organized Administrative Assistant to support construction inspectors and project managers in the Tampa office. The role covers preparing reports, assisting with project setup and RFIs, and maintaining data files while ensuring branding standards.

The ideal candidate holds an associate degree or equivalent experience and is capable of supporting meetings, billing processes, and travel arrangements as needed.

Qualifications

• Associate degree in business administration, English, communication, or related field with at least 2 years of office experience.
• If no degree, at least 4 years of relevant office experience.

Responsibilities

• Prepares correspondence, reports, proposals, contracts, meeting agendas/summaries.
• Assists project managers with project setup and RFIs.
• Enforces corporate style standards.
• Maintains project and office data files.
• Assists in preparing project status and financial reports.
• Data entry support.
• Assists with project billing and collection.
• Maintains schedules, meetings, and travel for staff.

Skills

Administrative support

Project coordination

Data entry

Note taking

Meeting scheduling

Education

Associate degree in business administration or related field

4+ years office experience (no degree)

Job description

Mead & Hunt, Inc. seeks an organized Administrative Assistant to support construction inspectors and project managers in the Tampa office. The role covers preparing reports, assisting with project setup and RFIs, and maintaining data files while ensuring branding standards.

The ideal candidate holds an associate degree or equivalent experience and is capable of supporting meetings, billing processes, and travel arrangements as needed.