Administrative Assistant

hntb; Kissimmee (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

HNTB is seeking an administrative support professional to assist managers and department staff at the CEI MI-4 project office in Kissimmee, FL. The role focuses on calendar maintenance, meeting coordination, travel arrangements, and general office support.

Ideal candidates will have a High School Diploma or GED and at least 2 years of related experience, with proficiency in Outlook, Word, Excel, and PowerPoint. Visa sponsorship is not available.

Qualifications

• High School Diploma/GED or equivalent.
• 2 years related administrative experience.

Responsibilities

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Compiles basic reports or presentations with information from established sources as directed.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

Skills

Calendar management

Meeting coordination

Travel arrangements

Office administration

Education

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. This position will mainly support the construction estimates team at our CEI MI-4 project office, which includes team members from HNTB, FDOT & and other consultants. With the right candidate, there are growth opportunities to advance in the CEI industry.

Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

What You'll Do:

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

What You'll Need:

• High School Diploma/GED or equivalent
• 2 years related administrative experience

What We Prefer:

• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities
• Ability to navigate Excel & dashboards proficiently

Additional Information

Visa sponsorship is not available for this position.

Locations:

Kissimmee, FL (Celebration Blvd)

NOTICE TO THIRD-PARTY AGENCIES

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.