Administrative Assistant

HNTB Corporation; Kissimmee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

HNTB Corporation in Kissimmee, FL is seeking anAdministrative Assistant to provide general support to the CEI MI-4 project office. The role focuses on clerical tasks, calendar management, meeting coordination, travel planning, and document handling to support the construction estimates team.

The ideal candidate will have a high school diploma or GED with related admin experience, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• High School Diploma or GED with about 2 years related administrative experience.
• Ability to maintain confidentiality.
• Planning, time management, and organizational skills.
• Ability to balance multiple tasks and changing priorities.
• Proficiency in Excel dashboards and data handling.

Responsibilities

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed.
• Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

Skills

Calendar management

Meeting coordination

Travel arrangements

Outlook proficient

Education

High School Diploma/GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

What We're Looking For At HNTB

you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. This position will mainly support the construction estimates team at our CEI MI-4 project office, which includes team members from HNTB, FDOT & and other consultants. With the right candidate, there are growth opportunities to advance in the CEI industry. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.

What You’ll Do:

• Maintains calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Coordinates and arranges travel and accommodations, and prepares travel itineraries.
• Directs incoming calls, welcomes visitors, and answers routine questions.
• Sorts and distributes incoming mail and prepares outgoing mail.
• Compiles basic reports or presentations with information from established sources as directed.
• Prepares a variety of correspondence with a moderate degree of guidance.
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
• May perform data input and prepare forms in support of the manager or department.
• Performs other duties as assigned.

What You’ll Need:

• High School Diploma/GED or equivalent 2 years related administrative experience

What We Prefer:

• Ability to maintain confidentiality
• Planning, time management, and organizational skills
• Ability to balance multiple tasks and changing priorities
• Ability to navigate Excel & dashboards proficiently

Additional Information

Visa sponsorship is not available for this position.

Locations: Kissimmee, FL (Celebration Blvd) . . . . . . . . . . . . . . . . . . . . . #SR #Administration #ConstructionManagement .

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required.

HNTB participates in E-Verify Know your rights: Right to Work