Construction Office Admin – Front Desk & Project Support

Ulliman Schutte Construction, LLC; Miamisburg (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

Ulliman Schutte Construction, LLC seeks an Administrative Assistant to join our team in Miamisburg, OH. This on-site role supports the organization as the first point of contact for visitors and callers, handling front-desk duties and a variety of administrative tasks.

The ideal candidate will have a high school diploma (associate degree a plus) and 2+ years in an office environment, with proficiency in Microsoft Office and Adobe. Monday–Friday, 8:00 AM–5:00 PM, full-time on-site.

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• 2+ years of experience in a business office environment, receptionist, administrative, customer service or other support role preferred.
• Proficiency with Microsoft Office and Adobe (or another PDF platform)
• Excellent phone etiquette, communication, and interpersonal skills
• Strong organizational skills, attention to detail and an ability to prioritize tasks
• Comfortable operating a multi-line phone system and standard office equipment
• Professional and positive demeanor
• Consistent, reliable attendance and punctuality; this position provides in-person coverage and depends on being present during business hours
• Enjoys greeting and assisting visitors and staff while staying accurate and productive on independent projects
• Committed to maintaining ethical standards and confidentiality

Responsibilities

• Provide front-desk coverage during business hours; greet visitors, clients, and vendors warmly and professionally.
• Answer, screen, and route incoming calls; take messages and respond to routine inquiries.
• Receive, sort, and distribute mail; prepare outgoing mail and coordinate courier services.
• Keep the reception area and conference rooms tidy and presentation-ready.
• Monitor and maintain office supply inventory; place orders with vendors.
• Arrange group lunches and refreshments for meetings and events.
• Assist with meeting logistics.
• Arrange travel for team members (flights, hotels, ground transport).
• Draft, edit, proofread, and format documents and reports.
• Maintain organized paper and electronic filing systems.
• Assist with data entry, expense reports, and other admin projects

Skills

Front desk experience

Customer service

Phone etiquette

Organization

Attention to detail

Communication

Interpersonal skills

Professional demeanor

Education

High school diploma or equivalent

Associate degree a plus

Tools

Microsoft Office

Adobe PDF

Job description

Ulliman Schutte Construction, LLC seeks an Administrative Assistant to join our team in Miamisburg, OH. This on-site role supports the organization as the first point of contact for visitors and callers, handling front-desk duties and a variety of administrative tasks.

The ideal candidate will have a high school diploma (associate degree a plus) and 2+ years in an office environment, with proficiency in Microsoft Office and Adobe. Monday–Friday, 8:00 AM–5:00 PM, full-time on-site.