Administrative Assistant

Ulliman Schutte Construction; Miamisburg (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ulliman Schutte Construction is seeking an Administrative Assistant for our corporate headquarters in Miamisburg, OH. This full-time, on-site role supports the organization across reception, office operations, and administrative tasks.

Responsibilities include greeting visitors, handling calls, mail, meetings, and travel arrangements, with a focus on organization and confidentiality. Monday–Friday, 8:00 AM–5:00 PM, on-site.

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• 2+ years in a business office environment, receptionist, administrative, customer service or other support role preferred.
• Proficiency with Microsoft Office and Adobe (or another PDF platform) is expected.
• Excellent phone etiquette, communication, and interpersonal skills.
• Strong organizational skills, attention to detail and an ability to prioritize tasks.

Responsibilities

• Provide friendly, professional front-desk coverage during business hours.
• Answer, screen, and route incoming calls; take messages and respond to routine inquiries.
• Receive, sort, and distribute mail; coordinate courier/delivery services.
• Maintain tidy reception area and conference rooms.
• Monitor office supply inventory and coordinate with vendors; arrange travel and meetings as needed
• Draft, edit, format documents, and maintain filing systems; assist with data entry and expense reports.

Skills

Communication skills

Organizational skills

Phone etiquette

Punctuality

Education

High school diploma or equivalent

Associate degree a plus

Tools

Microsoft Office

Adobe Acrobat

Job description

Join Ulliman Schutte Construction!

A national leader in heavy civil construction, building critical water and wastewater infrastructure that protects communities and the environment.

Ulliman Schutte Construction is actively seeking a friendly, organized, and dependable Administrative Assistant to join our team in our corporate headquarters. This is a full-time, on-site position in our Miamisburg, OH office, Monday - Friday, 8:00 AM - 5:00 PM. This person will be the first point of contact for visitors and callers while providing hands-on administrative support across the organization.

Administrative Assistant Responsibilities:

Front Desk & Reception

• Provide consistent front-desk coverage during business hours: greeting visitors, clients, and vendors warmly and professionally
• Answer, screen, and route incoming phone calls; take accurate messages and respond to routine inquiries
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and packages and coordinate courier/delivery services
• Keep the reception area and conference rooms tidy and presentation-ready

Office Operations

• Monitor and maintain office supply inventory; place orders and coordinate with vendors
• Order and set up group lunches, catering, and refreshments for meetings and events
• Assist with meeting logistics

Administrative Support

• Arrange travel for team members, including flights, hotels, and ground transportation
• Draft, edit, proofread, and format documents, reports, and correspondence
• Prepare copies, scans, and printed materials; maintain organized paper and electronic filing systems
• Assist with data entry, expense reports, and other administrative projects as assigned

Qualifications:

• High school diploma or equivalent required; associate degree a plus
• 2+ years of experience in a business office environment, receptionist, administrative, customer service or other support role preferred
• Proficiency with Microsoft Office and Adobe (or another PDF platform)
• Excellent phone etiquette, communication, and interpersonal skills
• Strong organizational skills, attention to detail and an ability to prioritize tasks
• Comfortable operating a multi-line phone system and standard office equipment
• Professional and positive demeanor
• Consistent, reliable attendance and punctuality; this position provides in-person coverage and depends on being present during business hours
• Enjoys greeting and assisting visitors and staff while staying accurate and productive on independent projects
• Committed to maintaining ethical standards and confidentiality

Life With US:

At Ulliman Schutte, our people are the reason we lead the industry. We have built a culture of lasting relationships, personal growth, and shared commitment - to quality, to safety, and to adding value in everything we do. In return, we offer long-term stability, competitive compensation, and a generous benefits package, along with a collaborative team where camaraderie is part of the job.

Ulliman Schutte Construction, LLC is focused on building teams of honest, dedicated professionals who have a passion for Building a Better Environment for our employees, customers, business partners, and the communities we serve. We are proud to be an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, gender identity, sexual orientation, religion, national origin, disability, or Veteran status.

Ulliman Schutte is a drug-free work environment. All offers are contingent upon compliance with Ulliman Schutte's pre-employment drug screening policies and E-Verify eligibility confirmation.