Administrative Assistant

Ulliman Schutte Construction, LLC; Miamisburg (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

Ulliman Schutte Construction, LLC seeks an Administrative Assistant to join our team in Miamisburg, OH. This on-site role supports the organization as the first point of contact for visitors and callers, handling front-desk duties and a variety of administrative tasks.

The ideal candidate will have a high school diploma (associate degree a plus) and 2+ years in an office environment, with proficiency in Microsoft Office and Adobe. Monday–Friday, 8:00 AM–5:00 PM, full-time on-site.

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• 2+ years of experience in a business office environment, receptionist, administrative, customer service or other support role preferred.
• Proficiency with Microsoft Office and Adobe (or another PDF platform)
• Excellent phone etiquette, communication, and interpersonal skills
• Strong organizational skills, attention to detail and an ability to prioritize tasks
• Comfortable operating a multi-line phone system and standard office equipment
• Professional and positive demeanor
• Consistent, reliable attendance and punctuality; this position provides in-person coverage and depends on being present during business hours
• Enjoys greeting and assisting visitors and staff while staying accurate and productive on independent projects
• Committed to maintaining ethical standards and confidentiality

Responsibilities

• Provide front-desk coverage during business hours; greet visitors, clients, and vendors warmly and professionally.
• Answer, screen, and route incoming calls; take messages and respond to routine inquiries.
• Receive, sort, and distribute mail; prepare outgoing mail and coordinate courier services.
• Keep the reception area and conference rooms tidy and presentation-ready.
• Monitor and maintain office supply inventory; place orders with vendors.
• Arrange group lunches and refreshments for meetings and events.
• Assist with meeting logistics.
• Arrange travel for team members (flights, hotels, ground transport).
• Draft, edit, proofread, and format documents and reports.
• Maintain organized paper and electronic filing systems.
• Assist with data entry, expense reports, and other admin projects

Skills

Front desk experience

Customer service

Phone etiquette

Organization

Attention to detail

Communication

Interpersonal skills

Professional demeanor

Education

High school diploma or equivalent

Associate degree a plus

Tools

Microsoft Office

Adobe PDF

Job description

Join Ulliman Schutte Construction!

A national leader in heavy civil construction, building critical water and wastewater infrastructure that protects communities and the environment.

Ulliman Schutte Construction is actively seeking a friendly, organized, and dependable Administrative Assistant to join our team in our corporate headquarters. This is a full-time, on-site position in our Miamisburg, OH office, Monday – Friday, 8:00 AM – 5:00 PM. This person will be the first point of contact for visitors and callers while providing hands‑on administrative support across the organization.

Administrative Assistant Responsibilities

Front Desk & Reception

• Provide consistent front‑desk coverage during business hours: greeting visitors, clients, and vendors warmly and professionally
• Answer, screen, and route incoming phone calls; take accurate messages and respond to routine inquiries
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and packages and coordinate courier/delivery services
• Keep the reception area and conference rooms tidy and presentation‑ready

Office Operations

• Monitor and maintain office supply inventory; place orders and coordinate with vendors
• Order and set up group lunches, catering, and refreshments for meetings and events
• Assist with meeting logistics

Administrative Support

• Arrange travel for team members, including flights, hotels, and ground transportation
• Draft, edit, proofread, and format documents, reports, and correspondence
• Prepare copies, scans, and printed materials; maintain organized paper and electronic filing systems
• Assist with data entry, expense reports, and other administrative projects as assigned

Qualifications

• High school diploma or equivalent required; associate degree a plus
• 2+ years of experience in a business office environment, receptionist, administrative, customer service or other support role preferred
• Proficiency with Microsoft Office and Adobe (or another PDF platform)
• Excellent phone etiquette, communication, and interpersonal skills
• Strong organizational skills, attention to detail and an ability to prioritize tasks
• Comfortable operating a multi‑line phone system and standard office equipment
• Professional and positive demeanor
• Consistent, reliable attendance and punctuality; this position provides in‑person coverage and depends on being present during business hours
• Enjoys greeting and assisting visitors and staff while staying accurate and productive on independent projects
• Committed to maintaining ethical standards and confidentiality

Life With US

At Ulliman Schutte, our people are the reason we lead the industry. We have built a culture of lasting relationships, personal growth, and shared commitment — to quality, to safety, and to adding value in everything we do. In return, we offer long‑term stability, competitive compensation, and a generous benefits package, along with a collaborative team where camaraderie is part of the job.

Ulliman Schutte Construction, LLC is focused on building teams of honest, dedicated professionals who have a passion for Building a Better Environment for our employees, customers, business partners, and the communities we serve. We are proud to be an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, gender identity, sexual orientation, religion, national origin, disability, or Veteran status.

Ulliman Schutte is a drug‑free work environment. All offers are contingent upon compliance with Ulliman Schutte’s pre‑employment drug screening policies and E‑Verify eligibility confirmation.