On-Site Administrative Assistant: Front Desk & Office Ops

Ulliman Schutte Construction; Miamisburg (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ulliman Schutte Construction is seeking an Administrative Assistant for our corporate headquarters in Miamisburg, OH. This full-time, on-site role supports the organization across reception, office operations, and administrative tasks.

Responsibilities include greeting visitors, handling calls, mail, meetings, and travel arrangements, with a focus on organization and confidentiality. Monday–Friday, 8:00 AM–5:00 PM, on-site.

Qualifications

• High school diploma or equivalent required; associate degree a plus.
• 2+ years in a business office environment, receptionist, administrative, customer service or other support role preferred.
• Proficiency with Microsoft Office and Adobe (or another PDF platform) is expected.
• Excellent phone etiquette, communication, and interpersonal skills.
• Strong organizational skills, attention to detail and an ability to prioritize tasks.

Responsibilities

• Provide friendly, professional front-desk coverage during business hours.
• Answer, screen, and route incoming calls; take messages and respond to routine inquiries.
• Receive, sort, and distribute mail; coordinate courier/delivery services.
• Maintain tidy reception area and conference rooms.
• Monitor office supply inventory and coordinate with vendors; arrange travel and meetings as needed
• Draft, edit, format documents, and maintain filing systems; assist with data entry and expense reports.

Skills

Communication skills

Organizational skills

Phone etiquette

Punctuality

Education

High school diploma or equivalent

Associate degree a plus

Tools

Microsoft Office

Adobe Acrobat

Job description

Ulliman Schutte Construction is seeking an Administrative Assistant for our corporate headquarters in Miamisburg, OH. This full-time, on-site role supports the organization across reception, office operations, and administrative tasks.

Responsibilities include greeting visitors, handling calls, mail, meetings, and travel arrangements, with a focus on organization and confidentiality. Monday–Friday, 8:00 AM–5:00 PM, on-site.