Construction Documents Coordinator

Clayco; St. Louis (MO); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Medical, dental and vision plans

401k

Generous PTO and paid holidays

Employee assistance program

Flexible spending accounts

Life insurance

Disability coverage

Learning & development programs

Job summary

Clayco is seeking a detail-oriented Project Document Coordinator to help manage construction documents from PreBid through Closeout. You will maintain electronic project files, distribute information to the project team, and support the estimating and reporting processes with precise documentation.

The role requires strong computer skills, experience in construction or PM software, and the ability to adapt workflows while following Clayco standards.

Qualifications

• Experience in the construction industry is a plus.
• Procore and ACC Forma familiarity.
• Two-year degree in business administration or related field preferred.
• Excellent computer skills: Word, Excel, Outlook, and willingness to update.

Responsibilities

• Maintain Electronic Project Files across multiple platforms.
• Assist Estimating Department in bidding efforts.
• Type and file Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, Contracts, Change Orders.
• Create and maintain Distribution Lists in Project Management Systems.
• Coordinate project workflows with the Project Team.
• Enter new companies and update company information in PM systems.
• Assist in format/content of project reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals and closeouts.
• Submit closeout documents to owner and archive files.
• Uphold Clayco standards and procedures across projects.
• Assist in data searches of previous projects.

Education

Associate degree in business administration or related field

Tools

Procore

ACC Forma

Job description

Clayco is seeking a detail-oriented Project Document Coordinator to help manage construction documents from PreBid through Closeout. You will maintain electronic project files, distribute information to the project team, and support the estimating and reporting processes with precise documentation.

The role requires strong computer skills, experience in construction or PM software, and the ability to adapt workflows while following Clayco standards.