Construction Documentation Coordinator

Clayco; Hobart (IN); Hybrid; USD 45,000 - 70,000; Full time

Benefits offered by this job

Discretionary annual bonus

Comprehensive benefits package

Job summary

Clayco is seeking a detail-oriented Project Documents Coordinator to manage electronic project files, support bidding efforts, and coordinate document flow across PreBid, Design, Construction, and Closeout stages. This role requires strong computer skills and excellent communication.

Responsibilities include maintaining filing systems, updating distribution lists, and ensuring adherence to Clayco standards while facilitating smooth collaboration with the design team, subcontractors, and project

Qualifications

• Two-year degree in business administration or related associate degree preferred.
• Experience in the construction industry is a plus.
• Strong computer skills, including Word, Excel, and Outlook.
• Excellent communication and listening skills with attention to detail.

Responsibilities

• Maintain electronic project files across multiple platforms.
• Assist Estimating Department in bidding efforts.
• Type, assemble, organize, file, and distribute project documents (minutes, bid packages, submittal packages, drawings, contracts, change orders).
• Create and maintain distribution lists in Project Management Systems.
• Coordinate workflows with the project team and manage document flow.

Skills

Document management

MS Word

MS Excel

MS Outlook

Communication skills

Attention to detail

Flexibility

Procore

ACC Forma

Construction industry experience

Education

Two-year degree in business administration

Associates degree preferred

Tools

Procore

ACC Forma

Job description

Clayco is seeking a detail-oriented Project Documents Coordinator to manage electronic project files, support bidding efforts, and coordinate document flow across PreBid, Design, Construction, and Closeout stages. This role requires strong computer skills and excellent communication.

Responsibilities include maintaining filing systems, updating distribution lists, and ensuring adherence to Clayco standards while facilitating smooth collaboration with the design team, subcontractors, and project