Construction Documentation Coordinator

Clayco; Hobart (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Clayco is seeking a detail-oriented Project Documentation Coordinator to support PreBid, Design, Construction and Closeout phases. The role involves maintaining electronic project files, handling meeting minutes and bid packages, and coordinating with design teams, estimators, and subcontractors to ensure compliance with Clayco standards.

The candidate will assist in data organization, distribution lists, and project reports, while ensuring timely communications and accurate record-keeping

Qualifications

• Experience in the construction industry is a plus.
• Experience with Procore and ACC Forma is beneficial.
• Two-year degree in business administration or related field is preferred.
• Strong computer skills including Word, Excel, and Outlook; willingness to update skills.

Responsibilities

• Maintain electronic project files across multiple platforms.
• Assist Estimating Dept. in bidding efforts.
• Prepare and distribute project meeting minutes, bid packages, submittal packages, drawings, contracts, and change orders.
• Create and maintain distribution lists in project management systems.
• Coordinate project workflow with the team and ensure adherence to Clayco standards.
• Manage vendor/subcontractor communications for submittals, contracts, changes, and closeouts.
• Archive and submit closeout documents to owner or archive.
• Support data searches of previous projects.

Skills

Communication

Attention to detail

MS Office suite

Flexibility

Verbal and written communication

Education

Two-year degree in business administration or related associates degree

Tools

Procore

ACC Forma

Job description

Clayco is seeking a detail-oriented Project Documentation Coordinator to support PreBid, Design, Construction and Closeout phases. The role involves maintaining electronic project files, handling meeting minutes and bid packages, and coordinating with design teams, estimators, and subcontractors to ensure compliance with Clayco standards.

The candidate will assist in data organization, distribution lists, and project reports, while ensuring timely communications and accurate record-keeping