Project Coordinator

Catalyst Construction; Milwaukee (WI); On-site; USD 50,000 - 65,000; Full time

Job summary

Catalyst Construction is seeking a Project Coordinator to support Project Managers by generating, maintaining, tracking, and distributing project documentation. The role requires strong organization, attention to detail, and the ability to work independently or in a team.

The candidate should have 2+ years of coordination experience in construction, with an associate/bachelor’s degree preferred. Procore and MS Office proficiency are expected, along with excellent written and verbal communication.

Qualifications

• 2+ years of Project Coordination experience in a Construction Project Management setting.
• Associate or Bachelor’s degree in Construction Management, Project Management, or Business Administration preferred, but not required. Equivalent experience considered.
• Strong written and verbal communication skills.
• High level of confidentiality and professionalism.

Responsibilities

• Coordinate with 2–4 PMs on multiple projects at a time.
• Facilitate submittals, RFIs, subcontracts, and change orders as needed.
• Maintain project documentation and file organization.
• Track submittals, RFIs, subcontracts, and change orders.
• Manage subcontractor contact directory and project teams.
• Assemble startup paperwork and closeout documents for projects.
• Schedule meetings and assist with bid invitations.
• Attend meetings and trainings as assigned.
• Complete special projects as needed.

Skills

Communication

Analytical thinking

Problem solving

Documentation

Time management

Education

Associate/Bachelor’s degree in Construction Management or related field

Tools

Procore

PM software

Microsoft Office

Job description

Description

As a Project Coordinator, your main responsibility is to work closely with Project Managers to generate, maintain, track, and distribute project documentation. Your ability to be self-motivated, detailed, and adaptable will lend you to be successful within this role.

Responsibilities/Duties:

Project Coordinators ordinarily work with 2-4 Project Managers on various projects at one time

• Facilitate submittals, RFIs, subcontracts, and change orders as needed
• Managing record documentation, including saving and cataloging project paperwork, emailing contracts, uploading submittals, requesting and assembling closeout documents, etc.
• Maintain project logs of submittals, RFIs, subcontracts, and change orders
• Manage project contact directory of subcontractors and teams
• Track executed subcontractor contracts and review markups for PM approvals
• Assemble superintendent start-up paperwork for use on project site
• Ensure that Subcontractors return signed subcontracts in a timely manner, contacting delinquent Subcontractors to request agreements or Certificates of Insurance
• Assist with permits as needed
• Create municipal binders required for inspections
• Set up and maintain project folders in Procore and on the company server
• Collect project closeout documents from subcontractors and create Operation and Maintenance Manuals upon project completion
• Schedule meetings as requested
• Assist with invitation to bid tasks as needed
• Attend meetings and trainings as assigned
• Complete special projects as assigned

Requirements

• 2+ years of Project Coordination experience in a Construction Project Management setting
• Associate or Bachelor’s degree in Construction Management, Project Management, or Business Administration is preferred, but not required. Equivalent experience will be considered.
• Basic understanding of construction plan and specification format and CSI codes
• Excellent analytical and problem-solving abilities
• Exceptional written and verbal communication skills
• High level of confidentiality and professionalism when interacting with Owners/Clients
• Intermediate level understanding of Microsoft Office, Procore, and other PM software
• Ability to build and maintain strong working relationships
• Ability to effectively manage time, multi-task, and pay close attention to details
• Self-motivated professional with the ability to work independently and as part of a team
• Regularly required to move, sit, and bend for various hours throughout the day
• Reliable transportation