Construction Documentation & Coordination Lead

Johnson,-Mirmiran-; Virginia Beach (VA); On-site; USD 3,306,240 - 3,995,040; Full time

Job summary

Johnson,-Mirmiran- is seeking a Construction Administration Coordinator to support project managers by ensuring documentation is processed, tracked, and communicated throughout bidding and construction phases.

The role involves coordinating submittals and RFIs across platforms, monitoring timelines, and maintaining accurate project records. This full-time position requires attention to detail and strong organization within an engineering/construction environment.

Qualifications

• High school diploma or GED equivalent is required.
• Familiarity with construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.
• Associate or bachelor's Degree in a business/accounting/finance-related field (preferred).
• Certified Design Firm Administrator (CDFA) (preferred).
• Construction Documents Technologist (CDT) (preferred).
• Construction Contract Administrator (CCCA) (preferred).

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms, ensuring accurate logging, routing, and tracking within the firm’s project management system.
• Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation.
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
• Track and support the review of change order proposals and prepare change orders.
• Maintain accurate and up-to-date project documentation within firm systems.
• Prepare project reports to support monitoring of construction phase progress.
• Support construction meetings, including coordination and documentation as needed.
• Communicate with project teams, clients, and contractors to facilitate timely document flow and responses.
• Provide general administrative and project support for Project Managers and project teams.
• Perform QA/QC checks to ensure project documentation is accurate, complete, and consistent with project requirements.

Skills

Attention to Detail

Building Relationships

Communication

Planning and Organizing

Time Management

Education

High school diploma or GED

Associate or bachelor's Degree

CDFA

CDT

CCCA

Job description

Johnson,-Mirmiran- is seeking a Construction Administration Coordinator to support project managers by ensuring documentation is processed, tracked, and communicated throughout bidding and construction phases.

The role involves coordinating submittals and RFIs across platforms, monitoring timelines, and maintaining accurate project records. This full-time position requires attention to detail and strong organization within an engineering/construction environment.