Construction Documentation Specialist

Johnson, Mirmiran & Thompson, Inc.; Virginia Beach (VA); On-site; USD 33,062 - 39,950; Full time

Job summary

Johnson, Mirmiran & Thompson, Inc. in Virginia Beach is seeking a Construction Administration Coordinator to support project managers by ensuring project documentation is accurately processed, tracked, and communicated during bidding and construction phases.

You will coordinate submittal and RFI workflows across Procore, Auto Cloud Construction, and ECMS, logging and tracking within the firm's PM system, while monitoring review timelines and QA/QC of documents.

Qualifications

• High school diploma or GED is required.
• Familiarity with the construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.
• Associate or Bachelor’s degree in business/accounting/finance is preferred.
• CDFA, CDT, and CCCA certifications are preferred.

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms, logging, routing, and tracking in the PM system.
• Monitor review timelines and follow up with project team members for timely responses.
• Manage multiple projects concurrently to support timely document coordination and delivery.
• Track and support review of change orders and prepare change orders.
• Maintain accurate project documentation in firm systems.
• Prepare project reports to monitor construction progress.
• Support meetings with coordination and documentation as needed.
• Communicate with project teams, clients, and contractors to facilitate timely document flow.
• Perform QA/QC checks to ensure documentation accuracy.

Skills

Attention to detail

Building relationships

Communication

Planning & time management

Education

High school diploma or GED

Associate or Bachelor's degree in business/accounting/finance

Tools

Procore

ECMS

Auto Cloud Construction

Job description

Johnson, Mirmiran & Thompson, Inc. in Virginia Beach is seeking a Construction Administration Coordinator to support project managers by ensuring project documentation is accurately processed, tracked, and communicated during bidding and construction phases.

You will coordinate submittal and RFI workflows across Procore, Auto Cloud Construction, and ECMS, logging and tracking within the firm's PM system, while monitoring review timelines and QA/QC of documents.