Construction Documentation & Coordination Specialist

Doist; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Mullins Mechanical seeks a Document Control Coordinator to oversee project documentation during construction. You will manage Procore logs, ensure timely exchanges with General Contractors, and mentor junior administrative staff across multiple projects.

Ideal candidates have experience with RFIs, submittals, and procurement workflows, with strong organizational skills and a collaborative approach to align documentation with cost and schedule data.

Qualifications

• Experience in construction project coordination or document control.
• Proficiency in Procore or similar construction management platforms.
• Strong organizational and communication skills.
• Ability to mentor and train junior administrative staff.
• Familiarity with construction documentation workflows including RFIs, submittals, procurement, and compliance.
• Detail-oriented with the ability to manage multiple documentation streams.
• Collaborative mindset with experience working across field and project teams.

Responsibilities

• Coordinate with Document Control Specialist on project-specific requirements and project documentation strategy during construction phases.
• Set up and maintain Procore logs (RFIs, Submittals, Procurement, Compliance).
• Train and mentor Construction Administrative Assistants (CAAs) on documentation standards and workflows.
• Ensure timely and accurate document exchange with General Contractors.
• Track subcontractor compliance and support internal reporting.
• Collaborate with project teams to align documentation with cost, schedule, and procurement data.
• Manage closeout documentation and support warranty phase readiness.
• Occasional jobsite visits may be required.
• Additional responsibilities may be assigned as needed.

Skills

Document control

Procore

Organizational skills

Mentoring junior staff

Construction documentation workflows

Team collaboration

Attention to detail

Tools

Procore

Job description

Mullins Mechanical seeks a Document Control Coordinator to oversee project documentation during construction. You will manage Procore logs, ensure timely exchanges with General Contractors, and mentor junior administrative staff across multiple projects.

Ideal candidates have experience with RFIs, submittals, and procurement workflows, with strong organizational skills and a collaborative approach to align documentation with cost and schedule data.