Construction Documentation & Coordination Lead

Clark Nexsen, a JMT Company; Virginia Beach (VA); On-site; USD 33,062 - 39,950; Full time

Job summary

Clark Nexsen, a JMT Company, is seeking a Construction Administration Coordinator in Virginia Beach to support project managers with documentation workflows during the bidding and construction phases. You will coordinate submissions and RFIs across Procore, Auto Cloud Construction, and ECMS, ensuring accurate logging and timely responses.

The role requires a high school diploma or GED, with 4 years of administrative experience in architectural, engineering, or construction firms.

Qualifications

• High school diploma or GED required.
• Familiarity with the construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.
• Preferred degrees or certifications in business/accounting/finance.

Responsibilities

• Support Project Managers with document workflows during construction phases.
• Coordinate submittal and RFI workflows across Procore, Auto Cloud Construction and ECMS.
• Monitor timelines and follow up with project teams for timely responses.
• Manage multiple projects concurrently and track change orders.
• Maintain up‑to‑date project documentation in firm systems.
• Prepare project reports and support construction meetings.
• Communicate with teams, clients and contractors to facilitate document flow.
• Provide general administrative and project support; perform QA/QC checks.

Skills

Attention to detail

Quality service

Teamwork

Communication

Planning & organizing

Education

High school diploma or GED

Associate or bachelor's degree (preferred)

Tools

Procore

Auto Cloud Construction

ECMS

Job description

Clark Nexsen, a JMT Company, is seeking a Construction Administration Coordinator in Virginia Beach to support project managers with documentation workflows during the bidding and construction phases. You will coordinate submissions and RFIs across Procore, Auto Cloud Construction, and ECMS, ensuring accurate logging and timely responses.

The role requires a high school diploma or GED, with 4 years of administrative experience in architectural, engineering, or construction firms.