Construction Admin Coordinator - Doc Workflows in Projects

Johnson, Mirmiran & Thompson; Virginia Beach (VA); On-site; USD 33,062 - 39,950; Full time

Job summary

Johnson, Mirmiran & Thompson in Virginia Beach, VA is seeking a Construction Administration Coordinator to support project managers with documentation workflows during the bidding and construction phases. The role is full-time and involves coordinating submittals, RFIs, and change orders while ensuring timely communication with teams and clients.

Responsibilities include QA/QC, maintaining project records, and providing general administrative support to project teams.

Qualifications

• Must have a high school diploma or GED.
• Familiarity with the construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms for accurate logging, routing, and tracking within the firm’s project management system.
• Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation.
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
• Prepare and review change orders and ensure proper documentation.
• Maintain accurate and up‑to‑date project documentation within firm systems.
• Prepare project reports to monitor construction phase progress.

Skills

Attention to Detail

Building Relationships

Communication

Planning & Time Management

Education

High school diploma or GED

Job description

Johnson, Mirmiran & Thompson in Virginia Beach, VA is seeking a Construction Administration Coordinator to support project managers with documentation workflows during the bidding and construction phases. The role is full-time and involves coordinating submittals, RFIs, and change orders while ensuring timely communication with teams and clients.

Responsibilities include QA/QC, maintaining project records, and providing general administrative support to project teams.