Construction Document Coordinator — Submittals & RFIs

The Contractor Consultants; Garden City (CO); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401(k) with match

Paid Time Off

Job summary

Confidential Mechanical Contractor is seeking a Project Document Coordinator to support commercial construction projects, serving as the administrative backbone of the project management team. You will manage submittals, RFIs, and change orders, ensuring timely processing and alignment with specifications.

This role emphasizes organization, proactive follow-up, and collaboration with vendors, general contractors, and internal reviewers to keep complex projects on track and delivered with quality

Qualifications

• Solid understanding of the Construction Submittal Process and administrative workflows.
• Proficient with Procore and Bluebeam Revu (PDF manipulation & bookmarking).
• Strong command of the Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organizational skills, attention to detail, and proactive follow-up habits.

Responsibilities

• Submittal Management: coordinate workflows between Vendors, GCs, and internal reviewers; follow up on overdue submittals.
• Information Processing: manage RFIs and Change Orders for review and approval.
• Closeout Documentation: assemble O&M manuals in physical and electronic formats with bookmarking in Bluebeam.
• Communication & Support: handle minimal phone duties to support daily office operations.
• Quality Control: ensure submittals align with specs before routing for approvals.

Skills

Submittal process

Administrative workflows

Organizational skills

Attention to detail

Proactive follow-up

Tools

Procore

Bluebeam Revu

MS Office

Job description

Confidential Mechanical Contractor is seeking a Project Document Coordinator to support commercial construction projects, serving as the administrative backbone of the project management team. You will manage submittals, RFIs, and change orders, ensuring timely processing and alignment with specifications.

This role emphasizes organization, proactive follow-up, and collaboration with vendors, general contractors, and internal reviewers to keep complex projects on track and delivered with quality